Primary Position Objective:
GEICO is seeking a highly skilled, motivated, and detail-oriented individual to serve as an executive assistant to legal executives and other attorneys in the Legal Department. This position provides a broad range of administrative support and requires excellent communication and task management skills, as well as interacting confidentially with all levels of leadership. There is also an expectation of strong technical skills, including MS Word, Excel, and PowerPoint. The selected candidate thrives in a fast-paced work environment with high expectations, significantly diverse assignments, and collaborative/team settings across all levels.
Essential Functions:
Calendar management and resolution of scheduling conflicts. Scheduling meetings, including video conference calls.
Interact and act as a liaison with business clients, business partners, outside counsel, internal and external office staff, or vendors.
Enroll attorneys in specifically requested continuing legal education courses, arrange travel, process associated expenses, and file/send completion records.
Draft, edit, track changes/redline, and/or proofread communications and documents, create and update organizational charts, compare document versions, print/copy/scan, and use document management system to create/maintain business value documents.
Create, edit, and update simple lists or tables utilizing provided data, format spreadsheets, and organize data.
Process expense reports according to company policy, route/process invoices, and process check requests.
Open, close, and update legal matters. Pull reports, assist with outside counsel engagement confirmation notifications, and assist with research of vendor invoices.
Manage intake and routing of special processes or requests including those received via shared email boxes or SharePoint sites.
Distribute and scan incoming mail, process outgoing mail, faxes, express mail
Prepare meeting agendas, materials, presentations. Coordinate reservations for meeting space, equipment needs, and catering.
Place orders for supplies, business cards, and maintain supply rooms.
Create, edit, and update PowerPoint presentations and create simple visual presentations such as charts and graphs.
Maintain accurate and organized physical and electronic files in accordance with policies and procedures.
Make travel arrangements, adjustments as needed, create itineraries, and coordinate ground transportation.
Register guests with security, arrange for visitor/temporary badge access, reserve workspace, and act as primary point of contact for visitors including greeting and escorting them throughout the facility.
Other Administrative ad hoc projects.
Requirements:
Must be able to, with or without accommodation, perform the essential functions which include, but are not limited to seeing, hearing, typing and speaking.
Work activities involve combinations of sitting, walking, kneeling, climbing, pulling, bending, lifting, carrying and standing for extended periods.
Must be able to manage multiple C-Level executive calendars.
Must be able to follow complex instructions, resolve conflicts or facilitate conflict resolution, and have strong organization/priority setting skills.
Must be able to multi-task.
Must be able to learn and apply large amounts of technical and procedural information.
Must be able to communicate effectively verbally and in writing.
Position requires a minimum of one year’s experience as an Executive Assistant I.
Preferred Qualifications:
Previous experience supporting senor leaders on a Legal team/department.
Previous experience in the insurance industry.
Location: Hybrid on-site three days a week.
Annual Salary
$28.29 - $49.13
The above annual salary range is a general guideline. Multiple factors are taken into consideration to arrive at the final hourly rate/ annual salary to be offered to the selected candidate. Factors include, but are not limited to, the scope and responsibilities of the role, the selected candidate’s work experience, education and training, the work location as well as market and business considerations.
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Benefits:
As an Associate, you’ll enjoy our Total Rewards Program* to help secure your financial future and preserve your health and well-being, including:
Premier Medical, Dental and Vision Insurance with no waiting period**Paid Vacation, Sick and Parental Leave401(k) PlanTuition ReimbursementPaid Training and Licensures*Benefits may be different by location. Benefit eligibility requirements vary and may include length of service.
**Coverage begins on the date of hire. Must enroll in New Hire Benefits within 30 days of the date of hire for coverage to take effect.
The equal employment opportunity policy of the GEICO Companies provides for a fair and equal employment opportunity for all associates and job applicants regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability or genetic information, in compliance with applicable federal, state and local law. GEICO hires and promotes individuals solely on the basis of their qualifications for the job to be filled.
GEICO reasonably accommodates qualified individuals with disabilities to enable them to receive equal employment opportunity and/or perform the essential functions of the job, unless the accommodation would impose an undue hardship to the Company. This applies to all applicants and associates. GEICO also provides a work environment in which each associate is able to be productive and work to the best of their ability. We do not condone or tolerate an atmosphere of intimidation or harassment. We expect and require the cooperation of all associates in maintaining an atmosphere free from discrimination and harassment with mutual respect by and for all associates and applicants.