Who We Are

BCG pioneered strategy consulting more than 60 years ago, and we continue to innovate and redefine the industry. We offer multiple career paths for the world's best talent to have a real impact on business and society. As part of our team, you will benefit from the breadth and diversity of what we are doing today and where we are headed next. We count on your authenticity, exceptional work, and strong integrity. In return we are committed to supporting you in discovering the most fulfilling career journey possible-and unlocking your potential to advance the world. BST is the operational heart of our business and is invaluable to our success. Roles such as finance, human resources, risk, and IT, help propel BCG forward. BST employees support the core of the organization and provide outstanding value to the business. As a BST member, you will work with inspiring, talented, dedicated, and curious colleagues in an energizing, fast-paced environment in which people are treated with respect and help one another to succeed. Working at BCG provides you with the opportunity to grow through interesting and challenging work and to have an active voice in your personal career development.

What You'll Do

You will represent BCG to all internal and external contacts in a manner consistent with BCG’s value statement. This means taking full responsibility for the maintenance of a demanding schedule, providing administrative support to MDPs (Managing Director and Partners), Partners, Directors. You will also support the other Senior EAs & Team Managers/Coordinators and the Operations Senior Manager in the daily management of a group of Executive Assistants and Team Assistants.

What You'll Bring

7+ years in a similar role in an international corporate environment (business service industry experience will represent a plus);Excellent skills in Outlook, Word, PowerPoint and Excel;Excellent communication skills (both written and oral) in Azerbaijani, Russian and English;Positive attitude, confident and empathetic personality, as well as professional standing and service-orientation;Strong people management and decision making capabilities, being recognized as role model while managing ambiguous situations; Ability to handle highly sensitive/confidential material and information appropriately;Ability to communicate effectively with all levels of the organization and with clients;Ability to act autonomously and respond to situations/communications appropriately, prioritizing own and others’ workload;Problem solving attitude, proactive in proposing ideas and solutions to anticipate possible needs;Ability to act autonomously and respond to situations/communications appropriately.

Who You'll Work With

Our business management and operations team members work to ensure that BCG is running smoothly, efficiently, and productively. We are made up of executive and administrative (or case team) assistants, visual service artists, receptionists, facilities staff, and the team leaders and office coordinators who manage these operations and business management jobs.

Additional info

You're good at:

 

Senior Executive Assistant:
Proactively managing and maintaining calendar/agendas, coordinating point-to-point travel needs (car, flight, train, hotel, etc.), assisting with business and personal business-related tasks;Organizing and scheduling client and internal meetings;Preparing weekly timesheets and expense reports;Ensuring key presentations are prepared and meet deadlines;Developing working relationships with clients and client’s Assistants to facilitate the information flow and scheduling process;Coordinating committee meetings, arranging conference bridges, reserving conference rooms, organizing food service and food delivery;Acting as a communication link amongst case team members, as owner of all internal process related to your stakeholder(s);Cooperating with other Executive/Team Assistants, providing back-up assistance as needed, participating in team activities, special internal project and events, maintaining highest levels of internal and external confidentiality

 

Team Coordinator:
Coordinating the Executive Assistants and Team Assistants Teams in terms of capacity planning, in coordination with the HR Department;Allocating resources allocation and managing related communications, in coordination with all involved stakeholders;Taking part in the recruiting process for both Executive Assistant and Team Assistant roles;Supervising and coaching activities for junior resources and new hires assisting and training them on the job, proposing and assigning a buddy to new hires as per the internal buddy program;Organizing the welcome, induction and onboarding activities of new hire and introductory trainings (technical and soft skills);Collecting inputs for discussion in recurring plenary meetings and proposing topics, as well as taking part into weekly Team Coordinators’ meetings;Setting the emergency back-up planning and general Assistants’ support organization as needed;Preparing the vacations plan and monitors yearly permits utilization among the team;Setting development goals, discussing mid-year performance and gathers and delivers feedbacks to team members in coordination with OPS Senior Manager;Facilitating the information flow across the Executive Assistants, Support Team, Team Assistants colleagues and other Departments;Assessing and planning training needs for the Team in coordination with the OPS Senior Manager and the L&D Team;Proposing action plans to anticipate capacity issues and other unexpected topics (i.e. Parental policy impact, transfers-in not planned, etc);Cooperating with Support Team to facilitate processes and enhance overall efficiency and team performance.

 

 

The role will be focused on the activities listed above, but not limited to them.

Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.\n
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