Job Posting Title:

Senior Financial Analyst

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Hiring Department:

University Police Department

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The University of Texas at Austin Police Department (UTPD) is an accredited state police agency, serving the UT community 24 hours a day. UTPD includes an investigative division, K-9 teams, bicycle patrol team and its own 911 Dispatch Center. For more information on UTPD, please visit: https://police.utexas.edu/

Your skills will make a difference. 

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will contribute to operational excellence and enhance the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to: 

Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) 

Voluntary Vision, Dental, Life, and Disability insurance options 

Generous paid vacation, sick time, and holidays 

Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds 

Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) 

Flexible spending account options for medical and childcare expenses 

Robust free training access through LinkedIn Learning plus professional conference opportunities 

Tuition assistance 

Expansive employee discount program including athletic tickets 

Free access to UT Austin's libraries and museums with staff ID card 

Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card 

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards . 

Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Purpose

The Financial Analyst supports and serves as a liaison of the business and financial services for The University of Austin Police Department.

ResponsibilitiesWorks with UTPD Command Staff to manage the department’s operating budgets, including preparation.   Oversees account structure including unit codes, subunit codes; ensuring accounts are requested and inactivated in a timely manner.  Monitors account balances and recommends funding transfers. Maintains accounting records for all departmental accounts. Tracks financial commitments, conducts monthly transaction reviews; monitors discrepancies with account balances, reviews accounts for overages or deficits, insufficient funds, incorrect object codes, etc.; and requests corrections as needed.Supports efforts to ensure sound financial planning, budgeting, and account management processes are in place for the department and in compliance with UT processes and procedures.Serves as a departmental expert on all aspects of travel, payment vouchers, cash/check deposits, and event billing. Provides training and informational resource for financial business processes within U/T.Liaison to Business and Financial Services to submit approved payment requests on behalf of UTPD. Process travel requests and reimbursement requests by staff in accordance with University policies and procedures. Review invoices for accuracy and provide or obtain approval of receipt of goods/services. Prepares log and backup documentation to reconcile ProCard and submit for processing by requested deadlines.Provides electronic desk access (DEFINE) for UTPD employees. Responsible for the preparation of financial reports including but not limited to monthly summary reports, annual financial reports, and forecasting and planning reports for the police department. Collaborate with Grants and Contracts Specialist to produce monthly financial reports as required.Sets up new contractors who provide security for events as vendors to receive payment from UT. Verify time sheets and submit for payment processing. Process billing for event security services.  Includes verification of staff hours, export and print invoices from system for eave event/date, send invoices to BFS to process IDT or directly to external clients, and track receivables for external clients.Serve as primary point of contact for Memoranda of Understanding (MOU) documentation. Monitor MOUs for expiration, file signed MOUs with the appropriate University entities, draft MOU updates, and serve as the MOU liaison for each University entity. Other related functions as assigned.

Required QualificationsBachelor's degree in Finance, Accounting, Business Administration, or closely related field.Four years of progressively responsible experience in financial analysis, accounting, and forecasting. Experience in financial planning, forecasting, cost, and financial analysis. High level of analytical ability and proficient in data analysis.Skilled at developing and presenting complex information to a variety of audiences.Proficiency in U/T Define, Microsoft Excel, Word programs and Smartsheet.Ability to quickly learn to use new technologies/software.Professional demeanor.Demonstrated excellent problem-solving skills.Excellent written, verbal, and interpersonal communication skills.Ability to meet deadlines and to successfully identify, organize and complete tasks independently and in a team environment. Experience working with confidential information and providing support using tact, discretion, and diplomacy.

Relevant education and experience may be substituted as appropriate.

Preferred QualificationsDemonstrated experience with the University of Texas financial systems and accounting procedures.Experience with travel, entertaining and other types of invoices and vouchers processes.Knowledgeable of the University’s procurement, payment, and audit processes. Proficiency in Excel, PointPlus, FRMS, DEFINE, and the Req System. 

Salary Range

$65,000 + depending on qualifications

Work Schedule

Monday – Friday, 8 am – 5 pm. Occasional evening, weekend, or overtime hours may be required.
 

Working ConditionsMay work around standard office conditionsRepetitive use of a keyboard at a workstationUse of manual dexterity

Required MaterialsResume/CV3 work references with their contact information; at least one reference should be from a supervisorLetter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.