SENIOR GRANT ADMINISTRATOR
Loyola University Chicago
Position Details Position Details Job Title SR GRANT ADMINISTRATOR Position Number 8102512 Job Category University Staff Job Type Full-Time FLSA Status Exempt Campus Chicago-Water Tower Campus Department Name SPONSORED PROGRAM ACCOUNTING Location Code SPONSORED PROGRAM ACCOUNTING (04005A) Is this split and/or fully grant funded? No Duties and Responsibilities Summary:
The current work modality for this position in an optional hybrid work environment where the employee has the discretion to work remotely two or three days per week.
Under general direction, the Senior Grant Administrator is responsible for providing critical support to an assigned diverse portfolio of sponsored awards. This Position requires a knowledge base capable of managing central-level post-award financial administrative support of Grant and Contract policies and procedures, compliance, regulatory issues, and post-award administration.
The Senior Grant Administrator reports directly to the Director of Sponsored Program Administration and Compliance and is responsible for providing internal support to Department Management, Senior Grant Administrators, Grant Administrators and Accountants.
Duties & Responsibilities:
Provide all phases of post-award financial administrative support for sponsored awards in the assigned portfolio to Faculty, Administrative, and other support personnel. Monitor award expenditures, re-budgeting, cost-sharing, supply and equipment justifications, etc. to ensure costs are allowable, allocable and reasonable. Maintain and implement, where appropriate, sound internal accounting controls to efficiently manage assigned awards. Collaborate with University personnel at all levels to ensure the successful management and spending of externally and internally funded projects, including Principal Investigators, Department and Division Administrators, Deans and Chairs, pre-award Administrators and other support personnel. Serve as liaison between the University and external funding agencies in matters of financial reporting, budgeting and accounting. Review Award Agreements and prepare the financial account set-up in accordance with Award terms and conditions to ensure compliance with federal OMB Uniform Guidance, specific granting agencies’ requirements and internal institutional policies and procedures. Analyze and evaluate award budgets for accurate expenditure categories including fringe benefits and facilities and administrative costs. Prepare all required external reports according to agency guidelines on a timely and accurate basis. Oversee the close out of assigned awards and prepare for an annual audit to ensure compliance with federal OMB Uniform Guidance. Daily processing of non-salary and salary expenditures, budget appropriations, financial reporting, and accounting unit maintenance. Work as a team member to successfully complete quarterly and annual financial processes and to meet fiscal year close requirements. Assist the Director in the training and on-boarding of new departmental Staff. In addition to daily grant administration functions, this Position will be responsible for various projects assigned by the Director to enhance SPA’s processes and procedures. Minimum Education and/or Work Experience Bachelor’s Degree in Accounting, Finance or related field and two to four years of experience with federal and non-federal Grant management. An equivalent combination of education and experience may be considered. Qualifications Qualifications:To perform this job successfully, an individual must be able to work independently, prioritize work and multitask in a time sensitive, high volume work environment, taking ownership and accountability by performing each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education/Experience/Skills:
Bachelor’s Degree from an accredited University in Accounting, Business, Life Sciences or related field along with two to four years of federal and non-federal grant management experience required; Advanced Degree in Accounting, Business, Life Sciences or related field preferred.
Individual must be able to engage in and foster a culture of collaboration and respect. The ability to work with cross functional teams in the research enterprise is critical to establishing effective dialogues, policies, procedures and guidelines.
Strong verbal and written communication, interpersonal, analytical, and problem-solving skills are required. Ability to analyze and interpret financial reports, and Grant and Contract Agreements.
To perform this job successfully, an individual should have extensive knowledge of the Microsoft Office package (Adobe, Excel, Word, OneDrive, Teams, and Outlook). Advanced proficiency in information/database management and ad-hoc reporting tools is a plus. Familiarity with financial systems, enterprise content management systems, and supporting software programs (Lawson, DocFinity, and WebFocus) is preferred.
Individuals with either pre- or post-Award administration or grant life-cycle experience are encouraged to apply. Working knowledge of non-profit cost principles, including federal OMB 2 CFR 200 Uniform Guidance is also a plus. Strong verbal and written communication, interpersonal, analytical, and problem-solving skills are required. Ability to analyze and interpret financial reports, and Grant and Contract agreements. Certificates/Credentials/Licenses None Required Computer Skills To perform this job successfully, an individual must be able to work independently, prioritize work and multitask in a time sensitive, high volume work environment, taking ownership and accountability by performing each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands Repetitive Motions Working Conditions None Open Date 01/20/2025 Close Date Position Maximum Salary or Hourly Rate $80,000/ann Position Minimum Salary or Hourly Rate $75,000/ann Special Instructions to Applicants About Loyola University Chicago Loyola University Chicago is a private Jesuit University founded in 1870 by the Society of Jesus. One of the largest Catholic Universities in the United States, Loyola’s professional schools include programs in medicine, nursing, and health sciences anchored by the Loyola University Medical Center, and the Loyola University Chicago School of Law. Comprised of thirteen colleges and schools, Loyola University Chicago offers more than 80 undergraduate and 140 graduate/professional programs while enrolling approximately 17,000 students. In addition to offering a world class educational experience, Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. Our benefits are centered on health and wellness, financial security, equity, and work-life balance. We offer medical, dental, vision, 403(b), HSA, FSAs, tuition benefit, pre-tax transit benefits, EAP, and more. To view our benefits in detail, click here.
As one of the nation’s largest Jesuit, Catholic Universities, Loyola University Chicago fosters a transformative cultural experience that honors Diversity, Equity, and Inclusion. We are committed to recruiting and retaining a diverse, mission driven workforce that enables a culture of inclusivity. We act with the heart of a nonprofit organization and an academic enterprise with ethical practices that advance the Jesuit Mission. Loyola actively seeks to build a community of diverse opinions, perspectives, and backgrounds that support our Jesuit tradition, while helping Ramblers foster a sense of belonging and affinity for all.
Loyola University Chicago is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion (except where religion is a bona fide occupational qualification for the job), national origin, sex, age, disability, marital status, sexual orientation, gender identity, protected veteran status or any other factor protected by law.
Quick Link for Posting https://www.careers.luc.edu/postings/30760 Supplemental Questions
The current work modality for this position in an optional hybrid work environment where the employee has the discretion to work remotely two or three days per week.
Under general direction, the Senior Grant Administrator is responsible for providing critical support to an assigned diverse portfolio of sponsored awards. This Position requires a knowledge base capable of managing central-level post-award financial administrative support of Grant and Contract policies and procedures, compliance, regulatory issues, and post-award administration.
The Senior Grant Administrator reports directly to the Director of Sponsored Program Administration and Compliance and is responsible for providing internal support to Department Management, Senior Grant Administrators, Grant Administrators and Accountants.
Duties & Responsibilities:
Provide all phases of post-award financial administrative support for sponsored awards in the assigned portfolio to Faculty, Administrative, and other support personnel. Monitor award expenditures, re-budgeting, cost-sharing, supply and equipment justifications, etc. to ensure costs are allowable, allocable and reasonable. Maintain and implement, where appropriate, sound internal accounting controls to efficiently manage assigned awards. Collaborate with University personnel at all levels to ensure the successful management and spending of externally and internally funded projects, including Principal Investigators, Department and Division Administrators, Deans and Chairs, pre-award Administrators and other support personnel. Serve as liaison between the University and external funding agencies in matters of financial reporting, budgeting and accounting. Review Award Agreements and prepare the financial account set-up in accordance with Award terms and conditions to ensure compliance with federal OMB Uniform Guidance, specific granting agencies’ requirements and internal institutional policies and procedures. Analyze and evaluate award budgets for accurate expenditure categories including fringe benefits and facilities and administrative costs. Prepare all required external reports according to agency guidelines on a timely and accurate basis. Oversee the close out of assigned awards and prepare for an annual audit to ensure compliance with federal OMB Uniform Guidance. Daily processing of non-salary and salary expenditures, budget appropriations, financial reporting, and accounting unit maintenance. Work as a team member to successfully complete quarterly and annual financial processes and to meet fiscal year close requirements. Assist the Director in the training and on-boarding of new departmental Staff. In addition to daily grant administration functions, this Position will be responsible for various projects assigned by the Director to enhance SPA’s processes and procedures. Minimum Education and/or Work Experience Bachelor’s Degree in Accounting, Finance or related field and two to four years of experience with federal and non-federal Grant management. An equivalent combination of education and experience may be considered. Qualifications Qualifications:To perform this job successfully, an individual must be able to work independently, prioritize work and multitask in a time sensitive, high volume work environment, taking ownership and accountability by performing each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education/Experience/Skills:
Bachelor’s Degree from an accredited University in Accounting, Business, Life Sciences or related field along with two to four years of federal and non-federal grant management experience required; Advanced Degree in Accounting, Business, Life Sciences or related field preferred.
Individual must be able to engage in and foster a culture of collaboration and respect. The ability to work with cross functional teams in the research enterprise is critical to establishing effective dialogues, policies, procedures and guidelines.
Strong verbal and written communication, interpersonal, analytical, and problem-solving skills are required. Ability to analyze and interpret financial reports, and Grant and Contract Agreements.
To perform this job successfully, an individual should have extensive knowledge of the Microsoft Office package (Adobe, Excel, Word, OneDrive, Teams, and Outlook). Advanced proficiency in information/database management and ad-hoc reporting tools is a plus. Familiarity with financial systems, enterprise content management systems, and supporting software programs (Lawson, DocFinity, and WebFocus) is preferred.
Individuals with either pre- or post-Award administration or grant life-cycle experience are encouraged to apply. Working knowledge of non-profit cost principles, including federal OMB 2 CFR 200 Uniform Guidance is also a plus. Strong verbal and written communication, interpersonal, analytical, and problem-solving skills are required. Ability to analyze and interpret financial reports, and Grant and Contract agreements. Certificates/Credentials/Licenses None Required Computer Skills To perform this job successfully, an individual must be able to work independently, prioritize work and multitask in a time sensitive, high volume work environment, taking ownership and accountability by performing each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands Repetitive Motions Working Conditions None Open Date 01/20/2025 Close Date Position Maximum Salary or Hourly Rate $80,000/ann Position Minimum Salary or Hourly Rate $75,000/ann Special Instructions to Applicants About Loyola University Chicago Loyola University Chicago is a private Jesuit University founded in 1870 by the Society of Jesus. One of the largest Catholic Universities in the United States, Loyola’s professional schools include programs in medicine, nursing, and health sciences anchored by the Loyola University Medical Center, and the Loyola University Chicago School of Law. Comprised of thirteen colleges and schools, Loyola University Chicago offers more than 80 undergraduate and 140 graduate/professional programs while enrolling approximately 17,000 students. In addition to offering a world class educational experience, Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. Our benefits are centered on health and wellness, financial security, equity, and work-life balance. We offer medical, dental, vision, 403(b), HSA, FSAs, tuition benefit, pre-tax transit benefits, EAP, and more. To view our benefits in detail, click here.
As one of the nation’s largest Jesuit, Catholic Universities, Loyola University Chicago fosters a transformative cultural experience that honors Diversity, Equity, and Inclusion. We are committed to recruiting and retaining a diverse, mission driven workforce that enables a culture of inclusivity. We act with the heart of a nonprofit organization and an academic enterprise with ethical practices that advance the Jesuit Mission. Loyola actively seeks to build a community of diverse opinions, perspectives, and backgrounds that support our Jesuit tradition, while helping Ramblers foster a sense of belonging and affinity for all.
Loyola University Chicago is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion (except where religion is a bona fide occupational qualification for the job), national origin, sex, age, disability, marital status, sexual orientation, gender identity, protected veteran status or any other factor protected by law.
Quick Link for Posting https://www.careers.luc.edu/postings/30760 Supplemental Questions
Required fields are indicated with an asterisk (*).
* Do you possess a Bachelor’s Degree in Accounting, Finance or related field and two to four years of experience with federal and non-federal grant management? Yes No * Do you possess an Advanced Degree in Accounting, Business, Life Sciences or related field? Yes No * Do you possess familiarity with financial systems, enterprise content management systems, and supporting software programs (Lawson, DocFinity, and WebFocus)? Yes No * Do you possess either pre- or post-Award administration or grant life-cycle experience? Yes No * Do you possess strong verbal and written communication, interpersonal, analytical, and problem-solving skills are required? Yes No * How did you hear about this employment opportunity? Public Job Posting Internal Job Posting Agency Referral Advertisement/Publication Personal Referral Website Other * Why do you want to work for Loyola University Chicago?(Open Ended Question)
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