Job Posting Title:

Senior Grants and Contracts Specialist

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Hiring Department:

Dell Medical School

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

The Office of Research at the Dell Medical School is looking for a Senior Grants and Contracts Specialist.

Purpose

The purpose of this position is to support the operations of the Dell Medical School Office of Research Sponsored Projects Team by providing Dell Medical School faculty members with comprehensive pre- and post-award assistance. 

Responsibilities

Pre-Award Activities: 

Oversee the review, submission and renewal of various types of sponsored projects from a variety of sponsors including NIH, private foundations, government, and industry.

Assist in the development grant budgets and lend expertise to refine budget justifications and various components of an application.

Review and format proposal documents to ensure compliance with sponsor guidelines and maximize the proposal’s impact.

Ability to navigate various proposal application processes & electronic proposal systems.

Advise and ensure adherence to all federal and university guidelines, policies, and procedures.

Work with administrative offices on award acceptance and project account set up including sub-awards.

Monitor the establishment new awards and sub-projects, with correct budgets and documentation.

Maintain and update information in the Dell Medical School database/electronic research administration system(s).  

Post-Award Activities: 

This position requires a firm understanding of grant finances. The candidate must have good facility & aptitude with excel and understand post-award grants management. 

Work with staff, investigators and department managers to review compensation reports and other required attestations.

Support re-budgeting, accounts reconciliations, salary allocations, and other ongoing fiscal activities. 

Provide guidance and expertise regarding financial oversight and compliance with all applicable regulations.  

Obtain sponsor approvals for no cost extensions, re-budgeting, carry over requests, and other prior approval requests. 

Collaborate with internal and external constituents on project account management, sub-contract management, and project closeout 

Support faculty with tracking of reports due dates and preparation of annual and final reports. 

Maintain and update information in the Dell Medical School database/electronic research administration system(s).  

Other related duties as assigned.

Required Qualifications

Bachelor's degree and five years' experience in the management of sponsored projects accounts, including public, private, and industry funders. Demonstrated ability to work both as a team member and independently without continuous supervision. Demonstrated ability to work with overlapping projects and with sensitive and confidential information. Demonstrated ability to communicate effectively and efficiently, and to work skillfully in a deadline drive, customer-service oriented office. Proficient use of MS Word, Excel, and Outlook, Adobe Professional, along with the ability to navigate various online portals and systems. Working together with our community — and powered by cutting-edge technology and digital capabilities — we set the standard for excellence in integrated, multidisciplinary patient care, pioneer research with meaningful impact, lead innovation in medical education and catalyze life sciences entrepreneurship. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience working with UT Austin financial systems and/or Huron Research Suite software.  Experience providing grant support at an academic medical center.  Experience with NIH Clinical Trial proposals and human subjects research. 

Salary Range

$68,000+ depending on qualifications

Working Conditions

May work around standard office conditions.

Repetitive use of a keyboard at a workstation.

The position will have a remote work arrangement. Pre-approval on state eligibility during the offer process will be required for remote work. Remote work will require reliable internet access and a suitable workspace free from distractions.

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.