Job Posting Title:

Senior Human Resource Coordinator

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Hiring Department:

School of Civic Leadership

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

Support all human resources efforts for the School of Civic Leadership, ensuring outstanding customer service to all constituents, and compliance with all federal and state laws, university policies, and internal practices.

Responsibilities

HR Processing:

Create all Civic Leadership HR business processes for faculty, staff, students, and affiliates including but not limited to new positions, reclassifications, salary adjustments, assignments, reappointments, and visiting scholar requests. Process employee personnel actions including, but not limited to, on-boarding (including I-9 processing), separation/off-boarding, annual performance appraisals, off-cycle salary adjustments, re-classifications, leave management, and workers compensation.

Training and Support:

Plan and facilitate training on human resources related issues. Provide School of Civic Leadership orientation to new employees. Ensure compliance and consistency across units with all policies, procedures, and laws. Assist with drafting, reviewing, and revising internal HR related policies and procedures. Participate in School of Civic Leadership and University work groups to provide input into policies and processes. Attend and participate in meetings and workshops offered by the Workday and Human Resource Services teams, and other meetings and trainings as appropriate. Provide one-on-one ad hoc training and support to users of HR systems.

Recruiting:

Facilitate and manage all stages of employee recruiting. Create Job Requisitions and manage internal and external postings. Coordinate with hiring managers and interview committees, managing applicant pools and advancing applicants through Workday. Create and maintain recruiting records for all recruiting efforts. Correspondence, Document Maintenance and Retention.

Reporting:

Run and perform regular reviews of HR Reports including time, compensation, end dates, and eligibility as well as any report in support of mass processing.

Correspondence, Document Maintenance and Retention:

Serve as first point of contact for HR inquiries, promptly responding to all emails, handling requests, or assigning to the appropriate party. Appropriately process and handle sensitive personnel paperwork, ensuring confidentiality at all times. Maintain all HR documents on UT Box. Create and maintain HR SOPs.

Administrative Support

Serve as back-up to the Assistant Dean and Chief Business Officer, as needed. Attend committee and consortium meetings when needed. Attend HR Collaborative. Assist in providing workforce analysis, forecasting, planning, budgeting, and other HR statistical and reporting project needs. Other related duties as assigned.

Required QualificationsBachelor's Degree: Human Resources, Business Administration, Public Administration or related field.At least 5 years of experience in a human resources function.Extensive experience with effective communication, problem solving, and service excellence.Working experience with conflict management, decision making and critical thinking, tactical and strategic project and process planning and execution, and relationship management.Comfortability navigating executive and academic hierarchies.Fluency and comfortability navigating Workday, DEFINE, and other HR-related university systems, offices, and processes.Relevant education and experience may be substituted as appropriate.

Relevant education and experience may be substituted as appropriate.

Preferred QualificationsExperience in Dean or VP office at UT Austin

Salary Range

$65,000 + depending on qualifications

Working ConditionsMay work around standard office conditions.Repetitive use of a keyboard at a workstation.

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisorLetter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.