JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Position’s Goal

To manage the supply, capacity and demand of a building, campus, or regional portfolio of space for a specific client at the business unit level and group level. The Senior Occupancy Planner will serve in a leadership role on the Occupancy Planning team to help coordinate multiple business unit requests aligning with the overall occupancy strategy.

Deliverable Role/Responsibilities

The Senior Occupancy Planner will identify, coordinate, and plan space and programming services on multiple projects throughout the client portfolio as assigned.

Within the portfolio, can answer:  how much space is currently available, what are the workplace conditions, and what are headcount projections by business unit? Specifically, the responsibilities include:

Provides a single point of contact for business unit-related planning questions.Proficiently develop space and migration strategies on an enterprise-wide basis.Lead and facilitate regular client space solution meetings.Summarized findings and recommendations for action or consideration by the client.Report the status of major initiatives affecting planning decisions for the sites.Develop migration plans and sequencing of group-level moves.Facilitate and/or resolve planning issues identified in customer planning meetings.Ensures planning is aligned with corporate guidelines, strategic master plans/initiatives, and that all scenarios maximize use of space.Recommend, educate, and enforce space policies/standards, procedures and protocols and notify client of customer requested exceptions.Assist in developing site-specific Planning Strategies with Senior Leadership.Track and report actual seat supply and demand at the group level.As necessary, participate in project planning meetings.Review building/departmental specific stacking plans.Report the current supply and capacity, and forecasts inventory changes.Facilitate resolution of space and facility issues.Monitor layout, design, and space plan of facilities in relation to proposed move plans.Apply advanced methods of space design and planning.Maintain outstanding relationships with internal and external customers to understand business requirements.Apply data and metrics that are important to client and JLL success. Gather and track accordingly.May train, develop, and evaluate JLL associates.Other duties as assigned.

Interaction

To ensure accurate reporting of information, and foster critical relationships between various individuals and organizations, communication channels will exist with:

Coordination with the RPM team to review and approve complex moves, develop migration plans.Business Unit leadership to collect headcount forecasts, resolve headcount forecast discrepancies between leadership’s numbers and those collected at the group-level.Corporate Finance and HR groups to gather forecast plans and Top-Down projections.Strategic Occupancy Planning to review and resolve planning forecasts, needs, concerns, and issues.Collaborate with Project Management and Facility ManagementWorkplace Strategy team to understand workplace initiatives and strategies.Project delivery teams to review occupancy strategies and to provide workload forecast related to projects that are planned to occur based on occupancy plans/strategy.Other internal client teams participating in space and portfolio strategies.Occupancy Planning team to ensure cross campus/portfolio strategy plans are developed.

Technology Proficient

Ability to utilize software to support planning solutions and communicate ideas clearly with planning team and lines of businesses:

Proficient in AutoCAD to produce basic test-fits and square foot calculations.Proficient in Microsoft Excel i.e. (V-Lookups, cell calculations, pivots, etc.)Strong ability to work in all the Microsoft Office suite software technology.Ability to navigate through Adobe creative suite products.

Activities / Deliverables

Maintains Team level Allocation plans. Allocation plans include supply and capacity information for the portfolio, group stack and block plans.Consolidate data and floor plans into Power Point for presentations for client and lines of business.Facilitates and/or resolves issues identified during customer planning meetings.Attends meetings for new real estate acquisitions, major renovation projects and large projects development.Facilitates communication between other occupancy planners, CAD administrators, and other JLL team members.

Education / Years of Experience

Bachelor’s degree in architecture, Interior Design, or related field with a minimum of 5-7 years experience in a corporate environment. Previous experience in space/occupancy planning at a strategic level, plus experience with interior office renovations.

Location:

On-site –Phoenix, AZ, Plano, TX, SAN ANTONIO, TX, Tampa, FL

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

Accepting applications on an ongoing basis until candidate identified.