Position Summary

The Senior Payroll Specialist will run weekly and semi-monthly payrolls. Maintain current payroll systems and achieve alignment with the HR and Benefits system and to ensure effective support to Finance.  Posted position does not allow for relocation or sponsorship assistance.

Essential Responsibilities 

• Process and monitor weekly and semi-monthly Payroll runs from end to end. 

• Perform and monitor all non-routine Payroll tasks including employee transfers, terminations and complex adjusting entries. 

• Maintain employee data in Time and Attendance system as needed.

• Research and resolve payroll inquiries while maintaining excellent customer service. 

• Reconcile payroll taxes after each payroll and resolve any discrepancies. 

• Participate in and may lead developing, testing, implementing new processes/systems, and assimilating new company locations. 

• Assist in the creation of Payroll Departmental policy and procedures as required.

• Serve as a resource to others by way of resolving complex issues, training on key systems, assigning/reviewing the tasks delegated to lower-level employees. 

• Assist and may lead all necessary tasks related to quarter end and year end activities. 

• Perform other related duties and special projects as assigned. 

• Internal relationships include regular interaction with: HR/Benefits Departments, Employees, and others. 

• External relationships include regular interaction with: Banks, Vendors, State and Federal agencies.

Minimum Qualifications

• Associate degree from an accredited university. 

• Current Certified Payroll Professional preferred. 

• Minimum 6+ years of experience in payroll administration full cycle. 

• Minimum 3+ years of experience in payroll taxes.

*Bilingual in Spanish with the ability to speak and understand verbal communication.

Preferred Qualifications

• Dayforce system experience preferred.

Skills, Abilities and other Requirements

• System skills using MS Office (Outlook, Excel, and Word) 

• Working knowledge of Human Resources functions and processes. 

• Strong written and verbal communication skills. 

• Problem analysis and problem resolution. 

• Attention to detail, accurate, meets deadlines.

• Strong focus on customer service. 

• Ability to prioritize and organize work. 

• Ability to manage complex assignments as required. 

• Ability to anticipate issues and take preventive/corrective action. 

• Ability to adapt the procedures and tools to meet the more complex needs of the position. 

• May lead cross-training Payroll team and backfill for coverage as needed. 

• Willing to learn and share knowledge. 

• Ability to work under general supervision.
                                                                                                                                                 
Working Environment 

The employee typically performs duties in a normal office environment. There will be some work in a shop environment and exposure to the elements of our shop. Additionally there may be some work performed in the field with exposure to construction sites, active customer facilities, or test laboratories. 

It is the policy of Powell Industries to promote safe working conditions for ALL employees, to make available where necessary special equipment to protect employees against specific hazards, to reduce accidents through prevention programs and to establish rules that are designed for the safety of all. It is the responsibility of each employee to adhere to this policy, as well as to observe all safety practices and exercise every precaution for the safety of accidents. 

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel, carry or operate objects, tools or controls and reach with hands and arms. The employee frequently is required to stand; talk or hear; walk; sit. Specific vision abilities required by this job include close vision and the ability to adjust focus.

More Information 

This job description outlines the essential functions of the job and does not contain a comprehensive list of all possible responsibilities, tasks, and duties.

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