Senior Payroll Specialist Job Description Seeking a Senior Payroll Specialist to oversee all payroll functions, ensuring compliance with local regulations in a multi-state US environment. This role involves managing payroll processing, tax filings, and benefits while leading the team to focus on accuracy and efficiency. Responsibilities + Oversee payroll domestically across twenty states to ensure timely processing, accuracy of wages, deductions, and compliance with local regulations. + Prepare monthly, quarterly, and year-end reports for management. + Maintain current knowledge of applicable federal, state, and local wage and hour laws. + Oversee timekeeping for enterprise-wide workforce. + Identify and implement improvements to streamline payroll processes. + Oversee NY Disability, manage Family Leave, garnishments, and other tax notices. + Administer benefits programs, including ACA filing and HSA deposits. + Maintain the employee portal, billing, and enrollment changes for benefits programs. + Optimize HRIS (Paychex) for payroll and ensure employee data accuracy. + Collaborate with international teams to process payroll and ensure compliance with local payroll regulations. Essential Skills + Minimum of 5 years of experience in payroll processing. + Experience with high volume payroll - 500+ employees, multi-state, and international. + Proficiency in Paychex HRIS systems. + Strong analytical and communication skills. + Demonstrated knowledge of general employment and payroll law. + Proficiency in Microsoft Office: Excel, Word, Outlook, and PowerPoint. + 3-5 years of HR and multi-state payroll experience; international experience is a plus. Additional Skills & Qualifications + Bachelor’s degree or related work experience. + CPP or SHRM certification preferred but not required. Work Environment 100% onsite in Alexandria, standard business hours, Monday-Friday. Work alongside the HR and Payroll team with close exposure to the CEO and CFO. This role reports primarily to the CEO and addresses day-to-day questions with the CFO. There are no direct reports, but there is a timekeeper who works adjacent to this role. The previous person in this role was highly regarded and served for over 9 years. Contact Me: Kaitland Clawson View my availability here: https://www.linkedin.com/in/kaitland-clawson-552605154/ Book an appointment About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.