Department

BSD OBG - Gyn Onc

About the Department

The Department of Obstetrics and Gynecology has 114 clinical providers, providing care at the main hospital in Hyde Park and seven off site locations. We have more than 60,000 outpatient visits, 25,000 ultrasound visits, 2,800 deliveries, and 3,000 gynecological surgeries per year. Teaching, research and the highest quality clinical care are top priorities for the Department. The residency and fellowship programs are highly ranked and have a history of training leaders in healthcare. The Department also has a significant research enterprise, engaging in population health studies, as well as research conducted in wet laboratories on tumor biology, fibroid research, and hypertensive diseases in pregnancy. Additionally, the Section of Family Planning has established a unique research center, CI3, which focuses on reproductive policy and innovations in sexual and reproductive health. A subspecialty within OB/GYN, the Section of Gynecologic Oncology is comprised of 12 attending physicians, 6 physician assistants, 7 chemotherapy nurses, clinical fellows, and support staff. The section provides care in outpatient clinics located in Hyde Park, River East, Orland Park, New Lenox, Arlington Heights, and Crown Point, Indiana.

Job Summary

The job performs a range of professional activities for clinical programs related to teaching, medical research, and clinical care. Facilitates research initiatives of the faculty and staff.

Over the past three years, the Gynecological Oncology section has grown rapidly. This role will support the growing Gynecologic Oncology section by assisting with data collection, administrative tasks, and clinical trial management across seven locations. The incumbent will help maintain on-call schedules, manage records, and collaborate with over the past three years, the Gynecological Oncology section has grown rapidly. This role will support the growing Gynecologic Oncology section by assisting with data collection, administrative tasks, and clinical trial management across seven locations.

The incumbent will help maintain on-call schedules, manage records, and collaborate with research coordinators to increase clinical trial participation. Additionally, they will work closely with the Clinical Section Administration.

Responsibilities

This role will contribute to the implementation of shared resourcing tools, such as a Wiki, to improve collaboration and knowledge sharing within the organization.

Implements and maintains call schedules using QGenda. 

Co-Creates, develops, and maintains department newsletter and marketing.

Assists and coordinates business development initiatives associated with Physician Relations aimed to grow the practice.

Develops training opportunities and communications cross clinical sites on guidelines and best practices for standard of care and clinical trials.

Supports and collaborates on the development and maintenance of standardization standard operating procedures.

Works closely with research faculty to maintain their schedules and clinical time allocations through use and management of scheduling software.

Assists departmental leaders in managing the fiscal health of the department and initiating projects related to the departmental strategies.

May manage special projects or functions related to the business of the organizational unit.

Analyze and present data regarding allocated clinical time against department budgeted targets.

Collaborate with Section Administrators in creating quarterly status reports for Section Chiefs.

Assist Section Administrators in proposing year end budget targets based on the prior year clinical effort.

Professionally supports the clinical department management. Implements plans for clinical educational programs and initiatives.

Monitors finances for the clinical section. Provides management with regular updates and ensures that spending limits are adhered to and are within budget.

Assists faculty in the pursuit of grants and awards. Conducts special studies and projects, including the development and enhancement of funding opportunities by working closely with the faculty in the section.

Acts as a liaison between the section and other University departments.

Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualification

Experience:

Previous administrative experience strongly preferred.

Previous experience at an academic medical center strongly preferred.

Familiarity with central administration within a complex research university environment.

Experience operating basic computer applications including but not limited to MS Office and Outlook.

Previous experience using scheduling software such as Qgenda/WIKI strongly preferred.

Previous experience in the OB/GYN field.

Prior experience creating and implementing marketing materials including but not limited to newsletters.

Preferred Competencies

Ability to prioritize and manage workload to meet critical project milestones and deadlines.

Ability to come into a team used to minimal supervision and oversight and ensure accountability for deliverables and outcomes.

Excellent written and verbal communication skills.

Ability to summarize detailed issues in a concise and structured manner.

Ability to work independently and with a team.

Ability to work under pressure, manage competing time-sensitive deadlines and priorities in a fast-paced environment.

Must demonstrate ability to work on more than one project at one time.

Capacity to handle multiple tasks in a short amount of time.

Must be detailed and organized and respect confidentiality.

Working Conditions

Office setting.

Application Documents

Resume (required)

Cover Letter (preferred)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Administration & Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

40

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Pay Rate Type

Salary

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FLSA Status

Exempt

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Pay Range

$55,896.00 - $93,204.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement
 

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

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