ASRC Federal AFSS is a premier provider of systems engineering, software engineering, system integration and project management services for real-time, mission-critical defense systems. We are seeking a Senior Project Support Specialist to support a NASA contract in Washington, D.C.

 

 

Job Description: The Mission Support Directorate (MSD) at NASA Headquarters is seeking a Sr. Project Support Specialist to provide executive business support to MSD’s Front Office (FO). This role will provide direct support to the MSD Associate Administrator, Deputy Associate Administrator, and Executive Officer. Executive business support includes the following:

Calendar Management, Meeting Management, and Event Planning: Provide fast-paced calendar coordination to assure key meetings are covered and/or deconflicted. Assist with coordinating meeting logistics, including agenda, attendees, reserving conference rooms and/or call-in numbers, travel information, etc. Prepare meeting space, support teleconference and videoconference set-up and manage and ensure seamless technology communication during meeting. Screen and greet visitors in virtual meetings. Provide coordination and support for MSD special events including conferences, seminars, employee engagement events, and other events as needed. Prepare and distribute materials (i.e., External Guest Bios, Documents, Presentations, etc.) for meetings. Capture and document meeting summaries. Support the FO meetings using NASA- provided conferencing software tools such as: Teams, WebEx, Adobe Connect, and Telecom for remote conferencing. Travel Coordination: Preparing travel authorizations and vouchers for multiple members of the Division, including international and invitational travel utilizing Concur Government Edition (CGE). Create travel orders, make reservations, process any required miscellaneous forms, and complete vouchers. Action Tracking: Assist the management and tracking of action items. Utilize databases to capture, track, and follow-up on FO actions and recommendations; edit documents and maintain information in spreadsheets, databases and ensure completion. Review correspondence and track routing for signature(s). Ensure consistency with agency procedures on completeness, timeliness, and format standards. Collect information from the file for routine inquiries as needed. Duplicate and distribute as necessary. Office Procedures: Create and maintain all MSD distribution lists. Create templates and other tools in support of FO such as, but not limited to, Q&A, talking points, letters, presentation materials, memorandums, and other documentation. Perform a variety of coordination and other MSD related data collection, analysis, reporting, and document preparation tasks. Serve as backup for records custodian for all MSD official records, lead coordination with HQ Records Management Office and conduct periodic reviews to ensure files are in accordance with NPD 1440.6H. Serve as backup for Office Directives Manager, possess knowledge of NID/NPR/NPD process/systems; manage organizational policies throughout the process; manage and track changes that come in for review and load comments in system. Additional duties as assigned.