Job Title

Senior Property Administrator (CRE)

Job Description Summary

Responsible for providing support to management as needed in an efficient and effective manner. Senior Property Administrator will work with the Director of Operations and
team within the market to provide support and assist in strategic initiatives.

Job Description

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Administration and Office Support
• Assist in planning and coordination of basic travel arrangements
• Organize, assist, and lead internal meetings and events as required
• Evaluate and document innovative service delivery options and share insights across markets
• Ensure company policies are followed
Track Opportunities, Listings, and Deal-Related Expenses

Client Coordinators
• Check for any conflicts/duplicates in opportunity ownership and escalate to Director of Operations,
as needed
• Maintain tracking of expenses related to deals, using Commissions Accounting and other systems
• Track expense budgets for all deals and escalate to Director of Operations, as needed
• Update tracking systems upon closing of deals
• Work with Client Coordinator to collect necessary documentation and deliver to Client Accounting

Enter Expense Reports
• Collect expense reimbursement documents, such as receipts, and other information from fee-earners,

Associates, and/or Client Coordinators
• Attribute expenses to specific deals or other codes and track against deal budget
• Enter expense reports into Workday

Vendor Management / Administration
• Enter all new local vendors into Workday and update data as needed
• Process all invoices for office or region in absence of Property Administrator
• Coordinate catering, conference room space, invitations, and other event planning activities as needed

File Management

Maintain files, such as documents provided by operations staff l (i.e., billing packages, which include lease, commission agreement and other pertinent client

related files), vendor contacts, licensing info, COI, etc.

Supervise administrative staff
• Delegate and coordinate workflow as needed
• Work with operations staff, and team to ensure proper coverage and workflow
• Use systems such as WorkDay, Yardi, ServiceEdge

REPORTING RELATIONSHIP
Role will report to the following:
• Director of Operations

METRICS
Role will be evaluated on the following:
• Positive attitude
• Professionalism
• Efficiency and dependability
• Organization
• Customer service and people skills
• Turnaround time
 

KEY COMPETENCIES
1. Conflict Resolution
2. Communication Proficiency (written and oral)
3. Presentation Skills
4. Organization Skills
5. HR Expertise
 

IMPORTANT EDUCATION
• High School Diploma or GED

IMPORTANT EXPERIENCE
• 3-7 years of administrative support experience
• Front desk and/or office experience a plus
• Executive level professional support experience a plus
• Exposure to project and process management

ADDITIONAL ELIGIBILITY QUALIFICATIONS
• Proven ability in conflict resolution
• Excellent written, oral, and presentation skills
• Basic/Intermediate/Advanced Microsoft Office Suite skills

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $22.00 - $30.77

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative​ Action employer. All qualified applicants will receive consideration for employment without  regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”