JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

WHAT YOU’LL BE DOING 

Reviewing and coding invoices for accounts payable processing. 

Participating in training incoming team members, as needed. 

Assisting with accounts receivable activities, including preparing and distributing bills/statements, sending collection notices, and making manual billing adjustments. 

Monitor administrative spend, ensuring it stays within budget and identify cost reduction opportunities. 

Coordinating document management, including lease execution, distribution, and filing. 

Tracking notification requirements specified in leases to ensure timely distribution. 

Monitoring email, phones, and work order system, providing prompt and courteous responses and directing correspondence to the appropriate personnel. 

Assisting with estimates, obtain tenant approval, and follow up on work orders to ensure tenant satisfaction. 

Organizing and maintaining the general office, sorting and distributing incoming mail, preparing outgoing mail/packages, and organizing files. 

Preparing and distributing correspondence, memos, and reports. 

Maintaining accurate and organized physical and virtual filing systems. 

Updating employee, client, and customer contact databases. 

Coordinating conference room reservations. 

Organizing department lunches, meetings, events, and business travel. 

Managing building access requests for visitors and vendors. 

Tracking and ensuring accuracy of tenant and contractor certificates of insurance, ensuring compliance with defined standards. 

Monitoring expiration dates for certificates of insurance and provide advance notice of upcoming expirations. 

Assisting with compliance for management and engineering operations audits by preparing files and maintaining records. 

Participating in new tenant welcome and orientation programs and assist with move-in/move-out processes. 

Tracking and coordinating access card activation/deactivation as needed. 

Assisting in the development and implementation of property and employee manuals. 

Maintaining communication with maintenance, security, and building staff to ensure cleanliness and security of common areas. 

Documenting incidents of potential liability and forward information to risk management personnel. 

Gathering vendor W-9 forms and assist with new vendor setups. 

Assisting with property budget preparation and recurring reporting. 

Assisting engineers with recording and billing monthly utility meter readings. 

Assisting with vendor contract creation, execution, and tracking. 

Providing general administrative support as needed. 

Performing any other duties and tasks assigned. 

WHAT YOU BRING TO THE TABLE 

High school diploma is required, and a BA/BS degree is preferred. 

Minimum of 2 years of experience in commercial real estate or property team. 

Proficiency in Microsoft Office Suite and the ability to learn new programs and technology. 

Excellent oral and written communication skills. 

Strong attention to detail and organizational skills. 

Self-starter with the ability to manage multiple projects under pressure. 

Capability to work both independently and collaboratively within a team. 

Effective interaction with coworkers and internal clients at all levels and across multiple disciplines. 

Ability to calculate figures and percentages accurately. 

Problem-solving skills to develop practical and constructive solutions to challenges. 

Ability to adapt to change, make decisions with incomplete information, and handle uncertainty. 

Flexibility to work occasional extended hours beyond the standard 8-hour day or 40-hour week. 

WHAT’S IN IT FOR YOU 

Join an industry leader and shape the future of commercial real estate.  

Deep investment in cutting-edge technology to power your work.  

Comprehensive and competitive benefits plan  

A supportive, caring and diverse work environment designed for your growth and well-being.  

A platform to make a meaningful impact on the community and the environment through our sustainability initiatives. 

Estimated total compensation for this position:

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.