Senior Purchasing Officer/ Assistant Manager
Civil Service Fast Stream
Job Description Are you an experienced procurement professional looking for a leadership role in the maritime industry? We are seeking a dynamic and resourceful Senior Procurement Officer / Assistant Procurement Manager to join our client, a renowned ship management company. This position offers the opportunity to play a pivotal role in ensuring efficient and cost-effective procurement for fleets.
Key Responsibilities: Oversee procurement activities for assigned vessels, working closely with Superintendents to source and supply goods and services efficiently. Act as the right-hand support to the Procurement Manager, ensuring smooth day-to-day operations and alignment with company policies. Manage vessel requisitions by maintaining accurate records, coordinating with Superintendents, and initiating inquiries with approved suppliers. Evaluate supplier quotations, perform price comparisons, and present recommendations to the team for approval. Generate Purchase Orders (POs) using the ERP system, ensuring timely acknowledgment and tracking of orders. Arrange logistics for the dispatch of stores and spares, balancing cost efficiency with urgency. Liaise with vessels to provide updates on supply arrangements and ensure timely submission and review of Goods Receipt Notes (GRNs). Monitor and clear invoices promptly, maintaining accurate records of POs, invoices, and outstanding transactions. Prepare monthly reports for the Procurement Manager, highlighting key activities and open items. Requirements: Minimum of 10 years of experience in procurement, with a strong focus on the maritime or ship management industry. Proven leadership and negotiation skills, with the ability to influence and drive decisions effectively. Proficiency in ERP systems for procurement, along with advanced MS Excel and Word skills. Strong written and interpersonal communication skills to coordinate seamlessly with internal and external stakeholders. A team player who can mentor junior team members while independently managing responsibilities. Diploma in Logistics Management or equivalent qualifications preferred.
Key Responsibilities: Oversee procurement activities for assigned vessels, working closely with Superintendents to source and supply goods and services efficiently. Act as the right-hand support to the Procurement Manager, ensuring smooth day-to-day operations and alignment with company policies. Manage vessel requisitions by maintaining accurate records, coordinating with Superintendents, and initiating inquiries with approved suppliers. Evaluate supplier quotations, perform price comparisons, and present recommendations to the team for approval. Generate Purchase Orders (POs) using the ERP system, ensuring timely acknowledgment and tracking of orders. Arrange logistics for the dispatch of stores and spares, balancing cost efficiency with urgency. Liaise with vessels to provide updates on supply arrangements and ensure timely submission and review of Goods Receipt Notes (GRNs). Monitor and clear invoices promptly, maintaining accurate records of POs, invoices, and outstanding transactions. Prepare monthly reports for the Procurement Manager, highlighting key activities and open items. Requirements: Minimum of 10 years of experience in procurement, with a strong focus on the maritime or ship management industry. Proven leadership and negotiation skills, with the ability to influence and drive decisions effectively. Proficiency in ERP systems for procurement, along with advanced MS Excel and Word skills. Strong written and interpersonal communication skills to coordinate seamlessly with internal and external stakeholders. A team player who can mentor junior team members while independently managing responsibilities. Diploma in Logistics Management or equivalent qualifications preferred.
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