Job Posting Title:

Senior Research Program Coordinator

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Hiring Department:

Department of Population Health

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Feb 28, 2025

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Position Duration:

Expected to Continue Until May 31, 2028

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Location:

AUSTIN, TX

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Job Details:

General Notes

The Senior Research Program Coordinator will serve as the primary coordinator to support the Central Texas Colorectal Cancer Screening Program to increase colorectal cancer screening in underserved populations. This is a grant funded position through May 2028, renewable upon availability of funding, work performance, and progress toward programmatic goals.

The Senior Research Program Coordinator will work closely with the Project Director, Program Manager, program team members, and partner organizations. The individual in this position will understand the goals, deliverables, and timelines of the grant, which prioritize the use of mailed at-home screening tests, patient navigation, and community education and outreach. The Senior Research Program Coordinator will be responsible for: ensuring program processes are well-developed and implemented; data management, tracking, and documentation; internal and external reporting; and building relationships with community partners and organizations. This position will be the first point of contact for partner health centers and collaborators, and will be able to answer inquiries about the program. This individual will coordinate meetings, including preparing agenda and meeting minutes and may support the development of abstracts and presentations.

Purpose

The Senior Research Program Coordinator will coordinate a grant-funded quality improvement program to increase colorectal cancer screening using mailed at-home screening tests, patient navigation, and education and outreach initiatives in Central Texas, and ensure goals, objectives, and deliverables are met in a timely manner.

Responsibilities

Program Coordination Day-to-Day and Administrative Skills: Provide program support for the Program Manager. Coordinate meetings, prepare agendas, and maintain minutes. Tracking of all grant goals and objectives to ensure they are being met in a timely manner. Collect and maintain all program documents and materials. Maintain ethics and compliance standards for the institutional training and any additional training required by the institution or funding agency.

Data Collection and Management Skills: Review, and in some cases manage, primary data collection. Maintain databases. Ensure tracking logs are updated and evaluate data for progress against goals. Assist with the preparation of quarterly and annual progress reports.

Partner Engagement Skills: Maintain relationships with our Federally Qualified Health Center partners (CommUnityCare and Lone Star Circle of Care), UT Health Austin (Digestive Health and Ambulatory Surgery Center), Dell Seton Medical Center. Foster, then maintain, relationships with new partners, including Black Men’s Health Clinic, Austin Asian Community Health Initiative, Vivent Health, Bluebonnet Health, and any other collaborators or partnering organizations. Serve as the first point of contact to address barriers or questions for both team members and partners.

Communication and Organizational Skills: Maintain regular communication with sub-awardees and community partners. Create and maintain a centralized system for all program documents and activities.

Other duties as assigned.

Required Qualifications

Bachelor's Degree of Public Health, Health Promotion, Community Health, or related field. 5 years of research program coordination or health services program implementation. Excellent oral and written communication skills. Ability to work independently and with minimal supervision. Strong organizational skills. Proficient in basic computer skills.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Master’s Degree: Public Health, Health Promotion, Community Health, or related field. 5+ years of community and clinical setting-based cancer prevention program coordination and oversight; community collaboration and network building, outreach, and engagement; contract and professional service agreement experience with agencies Bilingual: Functional or proficient in Spanish. Program procedure and protocol development experience. Working knowledge of data collection and organization. Proficient in REDCap database development and management. Experience engaging with clinics and community partners. Ability to work independently as well as in a collaborative environment, and coordinate with colleagues at varying organizational levels. Experience with human subjects regulatory requirements and IRB procedures.

Salary Range

$56,000+ depending on qualifications

Working Conditions

May work around standard office conditions

Repetitive use of a keyboard at a workstation

Climbing of stairs

Occasional weekend, overtime and evening work to meet deadlines

Occasional interstate, intrastate and international travel

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.