**9317BR** **Position Title:** Senior Staff Assistant **Organization:** VP for Research **Job Responsibilities:** Intellectual Property Management Office(IPMO): + Monitor IPMO Email accounts for non-legal questions, update and maintain Sophia database, work with Director on streamlining requests. + Work with Director to administer Sophia software, and maintain the financial tracking system. + Administrative support for OVPR Division and operations; performing general administrative duties including answering phone/emails, mail, inquiries, organizing and filing contracts/documentation as needed, calendaring and clerical support. + Gathering and circulating important information pertaining to the Division including University communications, meeting dates/time invitations, planning and coordinating meetings as requested. + Coordinate purchasing and ordering support for initiatives + Utilize Oracle to provide financial and budgetary support to IPMO and other OVPR areas as needed. Utilize Oracle A/R to invoice customers and monitor payments. + Execute and assist with financial transactions within the Division including, but not limited to invoicing, purchasing, Paymentnet, IPF’s, TER’s, expense reimbursement and budget reconciliations. + Serve as backup for student hiring and scheduling, liaison with SEO, monitoring and facilitating of Kronos, and reporting to management as needed. + Assist with Scheduling, coordination and execution of multiple events through the year. + Provide support and training to Division on appropriate processes and transactions + OTHER DUTIES AS ASSIGNED **FLSA Category:** Non-exempt **Requisition Number:** 9317BR **College/Division:** VP for Research **Required Application Documents:** Cover Letter, Curriculum Vitae or Resume **Employment Category:** Fulltime **Additional Details:** In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. **How To Apply:** In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number. **Wage Band (https://www.rit.edu/fa/humanresources/content/staff-wage-grade-bands) :** 114H **Required Qualifications:** + Associate's Degree or equivalent experience + Minimum of two years experience + Excellent interpersonal and communication skills + Proficient in Microsoft office + Excellent Verbal and written communication skills + Organizational and time managements skills + Accounting and financial procedures **Preferred Qualifications:** Experience with Oracle or Workday **Shift:** Day **What do we believe at RIT?:** Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring. As a member of the RIT community, you'll receive a comprehensive employee benefits package (https://www.rit.edu/humanresources/benefits) that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few). **Work Location:** Henrietta Campus — 100% **Job Summary:** The position assists the Division by performing a variety of key roles including but not limited to: Liaison with RIT administration, faculty and staff; Coordination of key committees, calendars and meetings for the Vice President and Directors within the Office; The Sr. Staff Assistant facilitates the workflow of the department, which spans sponsored research, intellectual property matters, research compliance, research communication, as well as all phases of general office activity. The position interfaces with all of the colleges and administrative units of RIT and functions as a representative of the Office of the Vice President for Research. **Hourly/Salary Minimum:** 16 **Hourly/Salary Maximum:** 25