**9448BR** **Position Title:** Senior Staff Assistant **Organization:** COS School of Mathematics and Statistics **Job Responsibilities:** Provide administrative support to the programs in Applied Statistics (graduate and undergraduate) with duties including but not limited to: + Process program audits, course enrollments for SMS and non-SMS students, various registrar forms, prepare verification letters, support thesis and capstone processes, schedule student meetings + Manage the duties as related to the SMS Graduate Program + Act as liaison to Institute Offices such as International Student Services, Scholarship/Financial Aid, Student Financial Services + Maintain and verify student records and certifications + Document management in the areas of program course descriptions, program table 1’s, graduate bulletins, program requirements, student and program files, student databases, course outlines, plans of study, annual course schedules, thesis requirements Provide administrative support to the Statistics Associate Head and SMS Statistics Faculty with duties including but not limited to: + Assist the Statistics Associate Head as requested + Assist with statistics course scheduling, coordinate and maintain inventory of textbook desk copies for statistics courses + Assist with core exams (creation and formatting) + Assist with room reservations + Monitor and order supplies, provide support for candidate recruitment search efforts in Statistics + Serve as contact person for all the academic units in RIT whose students are taking statistics courses + Attend program and faculty/staff meetings and take minutes Communications: + Maintain/update information on the webpage for Applied Statistics programs + Create graphics and marketing communications regarding these programs + Update and monitor SMS bulletin boards in the Carey Bldg + Review and modify written advertising and orientation materials Prospective Student Inquiries/Applicants: communicate on the school’s behalf with prospective students by fielding inquiries and directing as appropriate Graduate Assistants: hire, train and manage the employment function for the school’s graduate assistant needs for SMS faculty Other Support/Administrative Functions: Events: + Coordinates and supports internal, external, and outreach events for Applied Statistics programs, + Assist with commencement, guest speaker visits and other workshops/events within the school, communicate on the school’s behalf with Statistics alumni and donors Data and Predictive Analytics Center Support: assist the DPAC director with various activities of the center **FLSA Category:** Non-exempt **Requisition Number:** 9448BR **College/Division:** College of Science **Required Application Documents:** Cover Letter, Curriculum Vitae or Resume **Employment Category:** Fulltime **Additional Details:** The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu . Determinations on requests for reasonable accommodation will be made on a case-by-case basis. **Required Minimum Education Level:** Associates or Equivalent Experience **How To Apply:** In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number. **Wage Band (https://www.rit.edu/fa/humanresources/content/staff-wage-grade-bands) :** 114H **Required Qualifications:** Education Associate degree or 2-4 years administrative experience required; preferably in academic setting. Skills and/or Experience + Demonstrated expertise in managing work in a complex, fast-moving office environment, + Professional, customer/student focused demeanor, and strong interpersonal communication skills, + Excellent verbal and written communication skills, attention to detail, organizational skills and time management skills; ability to work within deadlines, + High-level of proficiency in Microsoft Office Suite, + Ability to quickly learn and utilize a variety of computer-based systems and programs, + Ability to work independently and manage multiple projects simultaneously **Preferred Qualifications:** Experience with and/or working knowledge of KRONOS, SIS, Oracle, Adobe Sign, PowerPoint, Microsoft Publisher, platforms preferred. **Department/College Description:** THE COLLEGE/ SCHOOL The School of Mathematics and Statistics (SMS) is one of six academic units in RIT's College of Science, which also houses the Chester F. Carlson Center for Imaging Science, the Integrated Sciences Academy, the School of Chemistry and Materials Science, the School of Physics and Astronomy, and the Thomas H. Gosnell School of Life Sciences. The SMS promotes research in mathematical and statistical sciences and is the home of 80 faculty members, four administrative staff members, three undergraduate programs (Applied Mathematics, Computational Mathematics, and Applied Statistics and Data Analytics), two MS programs (Applied and Computational Mathematics, and Applied Statistics) and a Ph.D. program in Mathematical Modeling. The SMS offers the required mathematics and statistics courses for students from all RIT programs. **What do we believe at RIT?:** Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring. As a member of the RIT community, you'll receive a comprehensive employee benefits package (https://www.rit.edu/fa/humanresources/sites/rit.edu.fa.humanresources/files/docs/Benefits\_at\_a\_Glance.pdf) that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few). **Work Location:** Hybrid — Remote/On-campus **Job Summary:** The RIT College of Science is looking for a dynamic team player who will provide administrative support to the Program of Statistics in the School of Mathematics and Statistics (SMS). This 35-hr per week position reports directly to the Head of the SMS. The Sr. Staff Assistant works closely with the other support staff of the school to ensure excellent customer service delivery to approximately 80 faculty and 15 adjunct faculty. The Sr. Staff Assistant will represent the school when called upon to interact with RIT community members, external constituents, while executing established institute policies and procedures within the scope of the position. **Hourly/Salary Minimum:** 16 **Hourly/Salary Maximum:** 25