Massachusetts Institute of Technology (MIT) Lincoln Laboratory is a Federally Funded Research and Development Center (FFRDC) chartered to develop advanced technology in support of national security. Research and development activities focus on long-term technology development, as well as rapid system prototyping and demonstration. These efforts are aligned within key mission areas of Biotechnology & Human Systems; Air, Missile & Maritime Defense Technology; Homeland Protection & Air Traffic Control; Cyber Security & Information Sciences; Communication Systems; Engineering; Advanced Technology; Space Systems & Technology; and Intelligence, Surveillance and Reconnaissance (ISR) & Tactical Systems. The Laboratory works with government and industry to transition new concepts, technology and prototypes into future system development and deployment.
Position Description
The Senior Strategy Administrator (SSA) role reports to the Senior Manager of Strategy and will provide administrative and logistical support to the Contracting Services Department (CSD) in creation and execution of CSD strategy. This involves comprehensive support for a variety of crucial functions within the organization such as helping to manage regular project reporting and overseeing the generation and distribution of several reports on a regular cadence. The role also entails assisting with oversight of the CSD project portfolio, handling associated documentation, and project change control integration.
Additionally, the SSA will be involved in the ongoing development of the CSD website's strategy page, with a responsibility to update and maintain it regularly. Other key responsibilities include the coordination of the project intake process. This includes supporting the Enterprise Capabilities Board (ECB) project submissions and status reporting; facilitating the planning, coordinating content creation and delivery of communications to Lab-wide forums, Steering and stakeholder meetings; and overseeing the transition and maintenance of documents to SharePoint as a central repository of strategy resources. The role also involves enhancing portfolio and project management templates and tools, coordinating the creation of training materials with SMEs, supporting the creation of various ad hoc communications, and assistance with preparing for and facilitating project related meetings, workshops, and offsites to ensure effective strategy implementation.
Primary Duties
Project portfolio documentation and reporting: Manage project reporting for the Department requiring the creation and distribution of several portfolio reports on a regular cadence, manage overall portfolio documentation, and project change control integration. This includes managing submissions and status reporting for the ECB and other Lab governance reviews outside of the Department. The incumbent will also be responsible for enhancing project templates and tools as required to better support project teams.
Planning, Coordinating, and Facilitating communications: Facilitating communications to Lab-wide forums, Steering and stakeholder meetings, and within the Department. This role will also prepare for and facilitate project related meetings, workshops, and offsites to ensure effective strategy implementation.
Transition and maintenance of a central repository for strategy resources: Overseeing the transition and maintenance of portfolio documents to SharePoint for consolidated strategy resources. Responsible for maintaining this central repository on a consistent basis. This role will also be involved in the ongoing development of the Department website's strategy page, with a responsibility to maintain it.
Coordinating the creation of training materials: This role will coordinate the creation of training materials for the Department and ensure that they are updated on a regular cadence.
Qualifications
Bachelor’s degree and a minimum of eight years of relevant experience OR a Master’s degree and a minimum of five years of relevant experience Strong written and verbal communication skills for creating and distributing reports, managing communications through emails, presentations to Lab-wide forums, and stakeholder meetings Ability to think critically and strategically to contribute to the development and execution of the department's strategy Self-starter and detail-oriented capable of independently tracking and following up on commitments Some experience in project management; interest in projects/programs and new tools/methodologies Proficiency in handling and organizing documentation associated with projects, portfolios, and submissions Analytical skills to interpret data and information Ability to handle complex administrative support needs in a fast paced and rapidly evolving environment Ability to summarize key takeaways from meetings (technical and non-technical) that can be translated into action Strong interpersonal skills for managing relationships with stakeholders Efficient time management skills to handle multiple responsibilities and meet deadlines Ability to work collaboratively with cross-functional teams within the organization Strong organizational skills with ability prioritize tasks Strong problem-solving skills Must possess or be able to obtain a Secret Security Clearance
Project Management Expertise
Practical use of proven project management methodologies such as PMBOK, Agile or other industry standard methodologies Continually improve project management methodology and process to provide an overall guide to execute investment projects for the Department as well as operational projects within each functional area Proficient in project management software - Microsoft Project Professional desired Project Management Professional (PMP) certification preferred
At MIT Lincoln Laboratory, our exceptional career opportunities include many outstanding benefits to help you stay healthy, feel supported, and enjoy a fulfilling work-life balance. Benefits offered to employees include:
Comprehensive health, dental, and vision plans MIT-funded pension Matching 401K Paid leave (including vacation, sick, parental, military, etc.) Tuition reimbursement and continuing education programs Mentorship programs A range of work-life balance options ... and much more!
Please visit our Benefits page for more information. As an employee of MIT, you can also take advantage of other voluntary benefits, discounts and
perks.
Selected candidate will be subject to a pre-employment background investigation and must be able to obtain and maintain a Secret level DoD security clearance.
MIT Lincoln Laboratory is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; U.S. citizenship is required.
Requisition ID: 41013