ICF is growing and we are currently seeking a Senior Subcontracts Administrator to join our global Subcontracts team. The ideal candidate will assist our teams with subcontracts administration to include reviewing and negotiating Non-Disclosure Agreements, Teaming Agreements, subcontracts, and other contractually related documents, and providing pre-award/proposal support.  

This position is hybrid to our Reston, VA Headquarters.  Candidates must be able to work our core hours within the Eastern time zone. 

What you will do:  

Support pre-award and proposal activity, issuing and negotiating Non-Disclosure and Teaming Agreements, reviewing client-issued Request for Proposals (RFP) and/or Requests for Quotes (RFQ) for subcontractor requirements, issuing RFPs to teammates, evaluating pricing and other subcontractor proposal components, and providing Subcontracts related input for business and technical proposal volumes  

Provide post-award support ensuring timely processing of subcontract requisitions  

Coordinate and/or complete Company and Procurement requirements including preparation of justifications, price/cost analysis, and negotiation memorandums  

Prepare, negotiate and issue subcontract documents and amendments, including identification and inclusion of flow down requirements from the prime contract commensurate with delegated procurement authority  

Prepare reports and contractual correspondence for project manager, contracts group, small business liaison office, and clients  

Establish and maintain accurate tracking records tailored to each subcontract  

Maintain and update subcontractors' files for internal and external audits applying ICF’s values, best practices, policies and procedures  

Perform subcontract closeout actions, complete file documentation, and forward subcontract files to storage  

Attend and serve as Subcontract representative at program and project meetings  

Basic Qualifications:  

5+ years of experience with cradle-to-grave Federal subcontracts administration  

5+ years of experience working with relevant laws, regulations, terms, conditions, and policies governing assigned contracts, including FAR, DFAR, and CAS  

Preferred Qualifications:  

Associate’s degree 

Experience with Federal Government and/or USAID subcontract administration  

Familiarity with consent packages and price analysis  

Knowledge of Deltek Costpoint Purchasing Module 

Knowledge of SharePoint  

Knowledge of CPSR requirements  

Proficiency in MS Office Applications  

Professional Skills:  

Solid verbal, interpersonal and written communication skills  

Strong analytical, problem-solving, organizational, critical thinking and decision-making capabilities  

Team player with the ability to multi-task and work in a fast-paced high-volume environment  

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Working at ICF

ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email Candidateaccommodation@icf.com and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more here: Requesting an Accommodation for the ICF interview process.

Read more about workplace discrimination rights, the Pay Transparency Statement, or our benefit offerings which are included in the Transparency in (Benefits) Coverage Act.

 

Candidate AI Usage Policy

At ICF, we are committed to ensuring a fair and equitable interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process. 

However, we understand that some candidates may require accommodations that involve the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at candidateaccommodation@icf.com. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed. 

 

Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position.

The pay range for this position based on full-time employment is:

$87,607.00 - $148,932.00

Reston, VA (VA30)