Position Summary:

 

We are looking for a Senior Support Assistant to work in our Mail Services Department.  This is an entry-level job that performs routine tasks under generally defined supervision. You will perform a variety of moderately complex clerical tasks to support the assigned area. This position may provide some secretarial or clerical support. In this area, you will work with our mail room.  Candidates will need to be able to work in Excel and Word, and be able to perform basic data entry.  You will be handling documents, and working with mail machine billing information. Other tasks will include basic filing and answering the phone for the department.  

 

This is a full time role that is eligible for all benefits from UTHealth.  It will be classified as salaried but non-exempt.  You will be covered under our healthcare options and also participate in a State of Texas retirement program.  The work location is in our Operations Center Building Annex which is south of both the Texas Medical Center and 610.  This role requires the employee to be on-site and is not remote.  

 

What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.

Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:  

100% paid medical premiums for our full-time employees   Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)  The longer you stay, the more vacation you’ll accrue!  Longevity Pay (Monthly payments after two years of service)  Build your future with our awesome retirement/pension plan! 

We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as... 

Free financial and legal counseling  Free mental health counseling services  Gym membership discounts and access to wellness programs  Other employee discounts including entertainment, car rentals, cell phones, etc.  Resources for child and elder care  Plus many more! 

 

Position Key Accountabilities:

Responds to non-routine correspondence or telephone contacts in area of responsibility within guidelines established by supervisor. Drafts correspondence and memoranda; prepares graphs, tables and manuscripts; prepares reports and presentation materials. Schedules and maintains calendars, travel itineraries, and coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines. May maintain and reconcile assigned financial records/ reports for area. Receives, classifies, reconciles, consolidates, and/or summarizes documents and information. Compiles data from reports using required knowledge of departmental, project, and/or university policies and procedures. Assists with data entry and basic processing for the financial and/or human resources systems. Schedules meetings and rooms, invites participants, and arranges refreshments and equipment as needed. May prepare and distribute meeting minutes. Maintains office supplies and equipment. Screens calls and emails and receives and directs visitors. Retrieves information from departmental and/or project records. May handle confidential information and sensitive issues. May train entry level clerical staff. Handles basic to moderately complex inquiries. May be assigned routine budget or financial responsibilities by supervisor. Advises on policy and processes as assigned by supervisor. Other duties as assigned.

 

Certification/Skills:

Working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required. 
FMS training with a passing score may be required.
Use of University financial systems may be required.

 

Minimum Education:

High School diploma or equivalent. 

 

Minimum Experience:

Three (3) years of general office experience. May substitute required experience with equivalent years of education beyond the minimum education requirement. 
Prior experience scheduling and maintaining calendars & travel itineraries.
Prior experience with preparing mailing materials or general postage functions preferred.

 

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

 

Security Sensitive:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215