SENIOR WORD PROCESSING SYSTEMS OPERATOR - 48007171 (BLIND SERVICES) Date: Feb 12, 2025 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) . Requisition No: 846499 Agency: Department of Education Working Title: SENIOR WORD PROCESSING SYSTEMS OPERATOR - 48007171 (BLIND SERVICES) Pay Plan: Career Service Position Number: 48007171 Salary: $33,760.00 - $37,136.00 Annually Posting Closing Date: 03/12/2025 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) FLORIDA DEPARTMENT OF EDUCATION DIVISION OF BLIND SERVICES BUREAU OF CLIENT SERVICES AND PROGRAM SUPPORT LOCATION: FORT MYERS ( LEE COUNTY) JOB TITLE: SENIOR WORD PROCESSING SYSTEMS OPERATOR - CAREER SERVICE SALARY RANGE: $33,760.00 - $37,136.00 Annually Our Mission: The Division of Blind Services ensures blind and visually impaired Floridians have the tools, support, and opportunities to achieve success. In partnership with others, we create a barrier-free environment in the lives of Floridians with visual disabilities. The Florida Division of Blind Services helps blind and visually impaired individuals achieve their goals and live their lives with as much independence and self-direction as possible. The Division serves thousands of Floridians through its plethora of programs and services. With District and Satellite Offices located throughout the state, as well as the Career, Technology and Training Center for the Blind & Visually Impaired, and the Braille and Talking Books Library, the Division of Blind Services has become a national model in education, employment and other services that foster independence for blind and visually impaired Floridians. Florida Division of Blind Services Main Page Office Contact: Janet Hart, HR Liaison (239)278-7130 Job Description: The incumbent in this position serves as a Senior Word Processor (SWP) in the Division of Blind Services, District 9 Office located in Fort Myers, Florida. The incumbent will perform work using a computer to draft letters, run reports, prepare forms, and/or other material from rough draft, corrected copy or voice recording and may perform other clerical duties as assigned. This position may serve as the primary receptionist for the District Office. The incumbent in this position may also serve as a back-up Human Resource Liaison to the Staff Assistant as needed. Additional duties may include processing travel reimbursements/authorizations, securing travel accommodations and assisting with fleet duties which may include taking the state vehicle for routine maintenance, ensuring the vehicle is clean and has fuel and assisting with vehicle/mileage reports as needed. Examples of Work: + Types from rough draft, corrected copy or previous version displayed on screen, using a computer. + Types from recorded dictation. + Addresses envelopes or prepares envelope labels using a computer. + Gathers and arranges material to be typed, following instructions. + Adjusts settings for format, page layout, line spacing and other style requirements. + Checks completed work for spelling, grammar, punctuation and format. + Stores completed documents on a computer hard drive or a data storage medium. + Prints and makes copies of work. + Files and stores completed documents. + Collates pages of reports and other documents prepared. + Sorts and distributes mail. + Answers telephones. + Operates duplicating machine. + Transmits work electronically to other locations. + Computes and verifies totals on report forms, requisitions or bills using an adding machine or calculator. + Keeps records of work performed. + Uses data entry devices such as an optical scanner to input data into a computer for revision or editing. + Completes Human Resource duties as needed which may include preparing and routing personnel packets, assisting with hiring and recruitment, scheduling interviews, and preparing forms. + Assists with fleet duties which may include maintenance, cleaning and fueling of state vehicles as well as preparing mileage reports. + Prepares travel authorizations, reimbursements, secures accommodations and may assist with p-card transactions and data entry into the STMS or WORKS travel systems. Minimum Qualifications: + Two years of work experience in the operation of word processing equipment; or + Three years of secretarial or clerical work experience; or + Possession of a Certified Administrative Professional Certificate. + Completion of 720 classroom hours of vocational/technical training in word processing at an accredited institution can substitute for one year of the required word processing experience. + College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for a maximum of two years of the required secretarial or clerical work experience or one year of the required word processing experience. + Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for a maximum of two years of the required secretarial or clerical work experience or one year of the required word processing experience. + A high school diploma or its equivalent can substitute for one year of the required secretarial or clerical work experience. Knowledge, Skills, and Abilities: + Knowledge of correct spelling, punctuation and grammar usage. + Knowledge of letter, report and tabular formats. + Skill in typing. + Ability to operate word processing equipment. + Ability to use correct spelling, punctuation and grammar. + Ability to type letters, memoranda, charts and other standard business forms in correct format. + Ability to proofread typed material for typewritten and grammatical errors and to make necessary corrections. + Ability to plan, organize and coordinate work assignments. + Ability to communicate effectively. + Ability to establish and maintain effective working relationships with others. To be considered for a position with the Division of Blind Services: NOTE: All fields in the candidate profile (application) must be completed in its entirety. Your packet may be held up at the final review step if you are missing any of the below items. • All previous periods of employment must be listed and accounted for. Periods of employment should be entered with the most recent/current listed first. The following must be included: • Any and all State of Florida jobs. • Any and all Florida Community College or University jobs. • All periods of employment from high school graduation forward. • Periods of unemployment (gaps). *All gaps 3 months (90 days) or more must be accounted for. • Education (high school, GED, Community College, University). • Volunteer Experience. • A current resume must be included with this application, and the information contained in the resume must match the information contained in the state application. • Periods of employment should include the supervisor's name and contact information. Your current place of employment should be included. If you are currently unemployed, please make sure that information is included. • Account for and explain any gaps in employment so that the hiring process is not delayed. Gaps of employment of 3 months or more must be addressed on the application. • Work history, hours worked, and formal education fields must be filled out to determine qualifications for this position. • It is unacceptable to use the statement “see resume” in place of entering work history. Your candidate profile will convert to your official application. • Responses to qualifying questions must be verifiable in the candidate profile. Not all applicants will be interviewed. Preference will be given for qualifying veterans, employees in layoff status and qualified candidates based on a review of their overall scores, KSAs, primary and supplemental applications, as well as completion of any required work samples, willingness questionnaires, and behavioral/personality/skills tests, and interview responses, as applicable. References and file reviews from previous employment will be verified to determine suitability. • Other documentation can be attached to provide additional information. • Individuals lacking the ability to competently do the job and those who are unable to positively contribute to a productive team environment, need not apply. • The successful candidate must be able to pass a Level II Background screening. • If you are claiming Veteran's Preference, you must attach the correct supporting documentation to be considered (DD214). • If you are claiming Right to First Interview, you must attach a copy of your official layoff letter when applying to be considered. This only applies to employees laid off from Career Service positions. • All documentation is due by the close of the job requisition/advertisement. If you experience problems applying online, please call the People First Service Center at: 877-562-7287. WORKING FOR THE STATE OF FLORIDA HAS BENEFITS! » State Group Insurance coverage options + + (health, life, dental, vision and other supplemental options) » Nine paid holidays and a Personal Holiday each year » Student Loan Forgiveness (Eligibility Required) » Tuition Fee Waivers (Accepted by major Florida Community Colleges/Universities) » Career Growth » Maternity and Parental Leave Benefits » Retirement plan options, including employer contributions (www.myfrs.com) » Annual and Sick Leave Benefits » Flexible Spending Accounts » Employee Assistance Program (EAP) » Ongoing comprehensive training provided » Highly skilled, professional environment BACKGROUND SCREENING REQUIREMENT: It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. The Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies. SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. For more information, please visit the Social Security website. Selective Services System (SSS): Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the Selective Service website. The Florida Division of Blind Services is committed to increasing recruitment and hiring of Veterans and individuals with disabilities and improving employment outcomes. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Location: FORT MYERS, FL, US, 33902 FORT MYERS, FL, US, 33966 FORT MYERS, FL, US, 33907 FORT MYERS, FL, US, 33912 FORT MYERS, FL, US, 33994 FORT MYERS, FL, US, 33919 FORT MYERS, FL, US, 33916 FORT MYERS, FL, US, 33908 FORT MYERS, FL, US, 33913 Nearest Major Market:Fort Myers Nearest Secondary Market:Cape Coral