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Northrop Grumman's Sentinel program is seeking an Administrative Assistant 4 to join our team of qualified, diverse individuals. This position will be located at Roy UT.
What you will get to do:
This individual will be part of a team of contracts professionals supporting the Sentinel program, which is a major defense acquisition program to replace the Nation's existing Minuteman III weapon system, as part of the United States' nuclear strategic deterrent triad. With emphasis on supporting the Sentinel weapon system's Command and Launch segment, this individual will provide contract administration for a large, complex contract and program of critical importance.
Responsibilities will include, but are not limited to, the following:
Performs normal office functions such as setting up and maintaining files.
Coordinates travel and expense reimbursement.
Gathers, complies and reports on information relevant to the supervisors’ assignments.
Arranges meetings and conferences.
Receiving, referring or answering mail.
Coordinates calendars.
Reviews drafts and finished documents for appropriate grammatical usage.
Answers questions relating to office operations and established policies and procedures.
Exposed to sensitive information necessitating considerable use of tact, diplomacy, discretion, and judgment.
Initiates, researches and obtains information for reports and special assignments.
May act as coordinator of special projects, following up on pending details, coordinating activities and ensuring deadlines are met.
Uses various PC software packages such as PowerPoint, Excel spreadsheets, word processing, graphics, etc., to produce high quality reports, presentations, or other documents.
Contacts company personnel at all organizational levels to gather information for reports, projects, meetings and events.
Will also be responsible for routine administrative duties: coordinates staff meetings, teleconferences, answers telephones, screens calls and forwards messages, prepares expense reports, and maintains filing system.
Will be responsible for and expected to anticipate the needs of the business unit front office in the planning of meetings, meeting prep, travel, inquiries etc.
This position’s standard work schedule is a 9/80. The 9/80 schedule allows employees who work a nine-hour day Monday through Thursday to take every other Friday off.
Basic Qualifications:
6 years of relevant experience with a High School Diploma. Four additional years of experience may be substituted in lieu of a degree.
Must have U.S. Citizenship with the ability to obtain Secret level clearance and Special Access Program (SAP) certification.
Demonstrated accurate management of executive calendars.
Demonstrated ability using travel and expense reporting programs and tools.
Proficiency with Microsoft Office Excel, Word, PowerPoint the ability to create, manipulate professional deliverables.
Preferred Qualifications:
Demonstrated Project Management Experience.
Outstanding verbal and written communication and interpersonal skills.
Demonstrated ability in prioritizing multiple tasks.
Demonstrated ability to interact effectively across all levels of the organization and with outside organizations.
Ability to work some overtime as needed.
Position Benefits:
As a full-time employee of Northrop Grumman, you are eligible for our robust benefits package including
• Medical, Dental & Vision coverage
• 401k
• Educational Assistance
• Life Insurance
• Employee Assistance Programs & Work/Life Solutions
• Paid Time Off
• Health & Wellness Resources
• Employee Discounts