ABOUT THIS CAREER OPPORTUNITY

Black & McDonald’s Alberta Region team is growing! If you are a committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

Reporting to the Service Administration Manager, the Service Administrator/Dispatcher will play a key role in ensuring smooth and efficient operations within the Edmonton Service Division. The primary focus of this role will be on dispatching tasks, such as handling incoming calls and service requests, and coordinating with Service Technicians. Additionally, the position will encompass various administrative duties, including posting labor hours (time entry), managing equipment and materials, processing purchase orders and work orders, maintaining asset data, managing the work order backlog, and handling invoicing. This role will serve as a crucial point of contact for field and office employees across different divisions, as well as clients and vendors, responding to inquiries and requests in a timely, efficient, and professional manner.

Duties & Responsibilities will include but not limited to:

Receive maintenance requests from customersDispatch Service TechniciansMaintain the On-call schedule for Service TechniciansGenerate / Update work orders and purchase ordersOrder parts and materialsTrack and follow-up on warranty itemsPrepare completed work orders for billingDevelop/issue downtime reportsClear work file revisions backlog (monthly)Issue tools / keys to Service TechniciansOther related duties, as assigned

COMPETENCY REQUIREMENTS:

Change Orientation (open to change and the ability to identify where it is needed and how to make it happen)Communicates Effectively (verbally and in writing)Continuous Learning (ongoing effort to learn and contribute to the learnings of others)Customer Focus (understands the needs and perspectives of both internal and external customers)Holds Self and Others Accountable (takes personal responsibility to meet commitments)Problem Solving and Innovation (ability to approach problems logically and seek innovative solutions)Teamwork and Collaboration (works cooperatively and collaboratively with others)Values and Respects Others (encourages and supports diversity)

EDUCATION REQUIREMENTS

Post-secondary diploma/certificate in Administration, preferredAdditional courses in customer service and/or dispatching, a plus

WORK EXPERIENCE REQUIREMENTS

Minimum 1 year previous experience in dispatching and administrationPrevious experience in the HVAC industry and Service Operations, preferred

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

Ability to communicate clearly and effectively both verbal and written; must be able to relate to technicians or trades personnel, customers and co-worker needs in a professional mannerA team player, committed to working in a quality environmentExcellent organizational and time-management skills; able to multi-task and work individuallyProficiency in Windows based environment with strong knowledge of Outlook, Excel and WordKnowledge of SharePoint, Teams, and other collaboration tools are an asset.Experience in JDE is an asset; high willingness to learn new systems

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

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