Key Responsibilities:\n

Job Purpose \/ Mandate
We are looking for a strong candidate to join our Facilities team. This position would be responsible for all shipping & receiving and mailroom functions for our client. The position is also part of our facilities team and would assist with facilities tasks as needed.

Specific Duties and Responsibilities
\u2022 Responsible for receiving, sorting, and distributing incoming mail (e.g., letters, parcels, U.S. Postal, and interdepartmental) to appropriate recipients and departments.
\u2022 Make timely collection of outgoing mail. Prepare and process outbound courier shipments using computer or service provider's equipment.
\u2022 Track and maintain records and logs of mailing.
\u2022 Perform accurate data entry as needed.
\u2022 Responsible for inventory control of mail and shipping supplies.
\u2022 Pick up and deliver supplies to designated locations as needed for mailing projects.
\u2022 Check and maintain each printer room daily:
o Discard old\/unwanted print-outs by dropping in shred bins
o Refill paper trays
o Straighten out and restock office supplies, if needed
o Report if reams of paper and printer toner are out of stock or running low
o Check used battery containers; if full, process for shipping use batteries to vendor
o Check shred bins; if full then empty into bigger bin if needed.
\u2022 Check all conference room clocks for correct time 2x a year (Daylight Savings Time adjustments).
\u2022 Wipe down\/dust printer in each printer room on a weekly basis.
\u2022 Assist Facilities Specialist with the following tasks, on as-needed basis:
o Conference room and event set-ups.
o New hire desk set-ups.
o Installation of whiteboards, keyboard trays, computer monitor holders.
\u2022 Process Facilities work orders
\u2022 Other duties as assigned.\n

Qualifications:\n

\u2022 High School diploma.
\u2022 2 years of shipping & receiving or mailroom experience preferred.
\u2022 Knowledge and experience of international shipping a plus.
\u2022 At least 1 year of customer service experience.
\u2022 Facilities experience a plus.
\u2022 Strong mechanical aptitude (helpful, not required).
\u2022 Must be customer focused and display a professional demeanor.
\u2022 Experience working with a laptop and iPad and ability to learn how to use new software tools.
\u2022 Communicate effectively both orally and writing.
\u2022 Ability to maintain detailed and accurate inventory reports.
\u2022 Ability to carry out assigned tasks and projects to their completion with minimal supervision.
\u2022 Ability to identify and solve routine problems as they occur.
\u2022 Physical demands and requirements of this position include standing, a considerable amount of walking, regular lifting, occasional heavy lifting.