Site Clerk - Invoicing Admin
Kentz
About you: Join us. Unleash your energy within.
If you have world-class ambitions to reach the stars while keeping your feet on the ground, we’re the team for you. We've created a new breed of company – future-focused with reimagined ambition across all disciplines within the energy sector.
We love people who know their own potential and are not afraid to use it. We know that together, we’re far more than the sum of our parts. So, we celebrate people who want to grow and develop as we work together on some of the largest projects on the energy world stage.
Our purpose and beliefs: As Kent, we’re tackling the greatest challenge of our time - to bring our world the energy it needs in the most responsible way ever imagined.
It’s the energy of every member of our team driven by our beliefs that is making this happen. Whatever our skill, our language, or our culture. These beliefs define and direct us every day to be the very best - for ourselves, our clients, our key stakeholders, the communities we operate in and the planet:
We PLAY BIG
We thrive on EMOTIONAL AGILITY
We are FANATICAL ABOUT PERFORMANCE
We are built on INFINITE THINKING
Read more about the Purpose, Beliefs and Guiding Principles that drive us: https://kentplc.com/who-we-are/purpose-beliefs
Our vision for Diversity, Inclusion and Belonging: We recognise that diversity & inclusion are catalysts for success. We’re heightening awareness on the benefits of people diversity, diversity of experiences and diversity of our perspectives. Creating a culture of inclusivity where all employees feel a sense of belonging.
Our combined energy is fueled by different nationalities, across 6 continents and 24 countries. Our commitment is to celebrate character – no matter what ethnic background, gender, age, religion, identity, or disability.
About the job:
Kent is looking for a Project Site Clerk/Invoicing Administrator to be based in Port Arthur, TX on a long-term Commissioning & Startup; Construction project. Skills and Responsibilities: Coordinate equipment, materials and tools pass for outgoing from siteSave packing slips and quotes electronically. Receive and review invoices, as well as submit for approvals and send to corporate for billingCoordinate with town and shop personnel on receiving materials to siteReceive vendor invoices from corporate for coding, approval and return for billingMaintain Materials Requisition logMonthly Accruals ListReceive, review and submit weekly invoices from Corporate and obtain client approvalsPayroll entry and submission to corporate office for all site employeesReceive, process and distribute incoming project documentation to various parties on site.Receive, review and send e-mails.Answer all incoming calls.Maintain the filing system and project archives.Create and maintain administration manual on site.Onboard new hires as per site specific requirements.Coordinate and book all site-specific required training and orientations for new hires.Coordinate travel and camp requirements for new hires and site staffCoordinate visitors to site and all applicate requirements, vehicles, camp and travelObtain site specific passes for vehicles for visitors and annually for site specific vehiclesMaintain rotation schedule for all staff and crews including sick days, vacation, etc.Create and maintain daily sign in sheets and timesheetsClient specific timesheet entry and submission for approvals, including sending to Corporate for invoicing on a weekly basisVehicle tracking and logging of repairs, weekly inspections and all other related requirementsCoordinate vehicle repairs as required
In addition to the responsibilities listed herein, the employee may be required to perform other ad-hoc tasks as needed or directed by the supervisor or management. These tasks will be within the reasonable scope of the employee's skills, capabilities, and role within the organization. The intent of this provision is to allow for flexibility and adaptability in meeting the dynamic needs of the organization, ensuring that operational requirements can be met efficiently. All such tasks will be assigned considering the employee's current workload and with respect to their professional development.
Your knowledge/skills, education, and experience: Knowledge/ Qualification/ Training/ Certification: Post-secondary education completed in an accredited administration program is an asset 2 - 3 years related project experience Demonstrated proficiency in MS Office Applications, particularly Word, Excel, PowerPoint and Outlook Payroll/time and attendance entry experience
Communication:Ability to work effectively and cooperatively, as a member of a teamMust be detail orientated and results drivenExcellent communication, interpersonal and presentation skills
Behavior/ Core Competencies:Click or tap here to enter text.
HSSEQ:
The Employee shall observe the Health, Safety, Sustainability, Environment and Quality rules of the Company; it’s clients and the governing authorities of the host country. Click or tap here to enter text.
If you have world-class ambitions to reach the stars while keeping your feet on the ground, we’re the team for you. We've created a new breed of company – future-focused with reimagined ambition across all disciplines within the energy sector.
We love people who know their own potential and are not afraid to use it. We know that together, we’re far more than the sum of our parts. So, we celebrate people who want to grow and develop as we work together on some of the largest projects on the energy world stage.
Our purpose and beliefs: As Kent, we’re tackling the greatest challenge of our time - to bring our world the energy it needs in the most responsible way ever imagined.
It’s the energy of every member of our team driven by our beliefs that is making this happen. Whatever our skill, our language, or our culture. These beliefs define and direct us every day to be the very best - for ourselves, our clients, our key stakeholders, the communities we operate in and the planet:
We PLAY BIG
We thrive on EMOTIONAL AGILITY
We are FANATICAL ABOUT PERFORMANCE
We are built on INFINITE THINKING
Read more about the Purpose, Beliefs and Guiding Principles that drive us: https://kentplc.com/who-we-are/purpose-beliefs
Our vision for Diversity, Inclusion and Belonging: We recognise that diversity & inclusion are catalysts for success. We’re heightening awareness on the benefits of people diversity, diversity of experiences and diversity of our perspectives. Creating a culture of inclusivity where all employees feel a sense of belonging.
Our combined energy is fueled by different nationalities, across 6 continents and 24 countries. Our commitment is to celebrate character – no matter what ethnic background, gender, age, religion, identity, or disability.
About the job:
Kent is looking for a Project Site Clerk/Invoicing Administrator to be based in Port Arthur, TX on a long-term Commissioning & Startup; Construction project. Skills and Responsibilities: Coordinate equipment, materials and tools pass for outgoing from siteSave packing slips and quotes electronically. Receive and review invoices, as well as submit for approvals and send to corporate for billingCoordinate with town and shop personnel on receiving materials to siteReceive vendor invoices from corporate for coding, approval and return for billingMaintain Materials Requisition logMonthly Accruals ListReceive, review and submit weekly invoices from Corporate and obtain client approvalsPayroll entry and submission to corporate office for all site employeesReceive, process and distribute incoming project documentation to various parties on site.Receive, review and send e-mails.Answer all incoming calls.Maintain the filing system and project archives.Create and maintain administration manual on site.Onboard new hires as per site specific requirements.Coordinate and book all site-specific required training and orientations for new hires.Coordinate travel and camp requirements for new hires and site staffCoordinate visitors to site and all applicate requirements, vehicles, camp and travelObtain site specific passes for vehicles for visitors and annually for site specific vehiclesMaintain rotation schedule for all staff and crews including sick days, vacation, etc.Create and maintain daily sign in sheets and timesheetsClient specific timesheet entry and submission for approvals, including sending to Corporate for invoicing on a weekly basisVehicle tracking and logging of repairs, weekly inspections and all other related requirementsCoordinate vehicle repairs as required
In addition to the responsibilities listed herein, the employee may be required to perform other ad-hoc tasks as needed or directed by the supervisor or management. These tasks will be within the reasonable scope of the employee's skills, capabilities, and role within the organization. The intent of this provision is to allow for flexibility and adaptability in meeting the dynamic needs of the organization, ensuring that operational requirements can be met efficiently. All such tasks will be assigned considering the employee's current workload and with respect to their professional development.
Your knowledge/skills, education, and experience: Knowledge/ Qualification/ Training/ Certification: Post-secondary education completed in an accredited administration program is an asset 2 - 3 years related project experience Demonstrated proficiency in MS Office Applications, particularly Word, Excel, PowerPoint and Outlook Payroll/time and attendance entry experience
Communication:Ability to work effectively and cooperatively, as a member of a teamMust be detail orientated and results drivenExcellent communication, interpersonal and presentation skills
Behavior/ Core Competencies:Click or tap here to enter text.
HSSEQ:
The Employee shall observe the Health, Safety, Sustainability, Environment and Quality rules of the Company; it’s clients and the governing authorities of the host country. Click or tap here to enter text.
Confirm your E-mail: Send Email
All Jobs from Kentz