BeiGene continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.
We are looking for an experienced Accounts Reconciliation Specialist to join our newly established Shared Service Centre in Warsaw, Poland. The specialist will be responsible for the accurate and timely reconciliation of all Payroll and Travel & Entertainment (T&E) accounts, ensuring all balance sheet accounts and transactions are processed correctly, aligned with company policies, and compliant with applicable laws and regulations across multiple legal entities. This position requires a deep understanding of payroll processing, travel expense management, and account reconciliation. The role also involves collaborating with cross-functional teams, identifying process improvement opportunities, and providing accurate financial reporting. This role will act as a key control function to ensure financial integrity and support decision-making by providing timely and accurate insights into Payroll and T&E accounts. This is a key position for an experienced, ambitious finance professional who is motivated to contribute to setting up the regional finance function as BeiGene builds out its presence around the world. The incumbent must bring a strong experience in working with a Payroll team and outsourcing vendor as well as working knowledge of the SAP Concur platform - experience with Blackline implementation is considered a strong asset. As a valuable resource to the organization the incumbent is pro-active and brings strong analytical and problem-solving skills with the ability to work in a non-structured environment in a hybrid work model.
This role has a Hybrid working pattern, 3 days a week in the office and 2 days remote.
Job Description:
Payroll Account Reconciliation:
• Reconcile payroll-related general ledger accounts monthly across multiple legal entities, including:
• Gross pay, benefits, and deductions (e.g., taxes, retirement contributions, garnishments).
• Payroll accruals and liabilities.
• Employer tax payments and withholdings , such as social securities , insurances, pensions.
• Investigate discrepancies between payroll registers, general ledger postings, and bank account statements.
• Reconcile employee advances, payroll clearing accounts, and year-end payroll adjustments.
• Monitor and address any rejected payroll associated payments.
• Coordinate with the payroll team, benefits team and payroll outsourcing provider as needed to verify accuracy of payroll journals and supporting documentation.
Travel & Entertainment Account Reconciliation:
• Develop, implement and maintain an effective reconciliation process of the balance sheet balances relating to T&E spend ensuring appropriate reconciliation to credit card monthly statements, payments and Concur claims, driving escalation and timely resolution of reconciling differences.
• Collaborate with T&E Team and SAP Global Technology Services team (GTS) to develop and obtain relevant reporting to facilitate the T&E balance sheet reconciliation process.
• Identify and resolve discrepancies in T&E accounts, including duplicate payments, unsubmitted expenses, or unauthorized charges.
General Reconciliation and Reporting:
• Perform monthly, quarterly, and annual reconciliations as appropriate across multiple Legal entities for Payroll and T&E accounts, ensuring accuracy and completeness.
• Maintain and organize all reconciliation documentation to support internal and external audits.
• Generate periodic and ad-hoc reports for senior leadership and auditors.
Compliance and Internal Controls:
• Assist in implementing and enforcing internal controls to prevent errors, fraud, and compliance violations.
• Support audit requests by preparing reconciliations, documentation, and account analysis as needed.
• Support any assigned SOX controls
Process Improvement and Collaboration:
• Collaborate with Payroll, T&E, and Accounting teams to resolve reconciliation issues.
• Work with GTS and other teams to optimize the use of financial and expense management systems.
• Identify opportunities for process improvements and efficiency enhancements in the reconciliation process of Payroll and T&E general ledger accounts.
• Miscellaneous projects as they arise.
Requirements:
Accounting/Business/Finance Bachelor degree
5 years of experience in account reconciliation, payroll accounting and expense management;
Willingness to execute daily transactional accounting tasks; desire to work in a fast paced, changing (currently unstructured) environment in a hybrid work model, with high attention to detail and accuracy,
Excellent communication skills combined with cultural sensitivity,
Excellent spoken/written English – any other languages a plus (e.g. French, German, Italian, Spanish, Portuguese, etc.)
Offer:
We offer a very competitive basic salary + performance related annual bonus + shares/ equity (both when you start with us and an annual performance related top up) + first rate benefits package including Luxmed Gold Medical and lots more!
BeiGene Global Competencies
When we exhibit our values of Patients First, Collaborative Spirit, Bold Ingenuity and Driving Excellence, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.
Fosters TeamworkProvides and Solicits Honest and Actionable FeedbackSelf-AwarenessActs InclusivelyDemonstrates InitiativeEntrepreneurial MindsetContinuous LearningEmbraces ChangeResults-OrientedAnalytical Thinking/Data AnalysisFinancial ExcellenceCommunicates with ClarityWe are proud to be an equal opportunity employer and we value diversity. BeiGene does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.