Special Assistant to the Mayor Print (https://www.governmentjobs.com/careers/durhamnc/jobs/newprint/4794928) Apply  Special Assistant to the Mayor Salary $65,749.00 - $101,920.00 Annually Location Durham, NC Job Type Full time with benefits Job Number 25-05253 Department City Manager Opening Date 01/30/2025 Closing Date 2/13/2025 11:59 PM Eastern + Description + Benefits + Questions Position Description Work. Serve. Thrive. With the City of Durham Advance in your career while making a real difference in the community you serve. Hiring Range: $65,749 - $78,898 Workdays/Hours: Monday - Friday / 8:00 a.m. - 5:00 p.m. (Some evenings and weekend work required) To provide advanced and extensive, high-level project and administrative support to the Mayor. This is accomplished by ensuring a broad range of complex functions occur timely, efficiently, effectively, diplomatically, and confidentially. Significant project coordination is required with internal and external stakeholders, to include City staff, other elected officials and/or their designees. Assignments are specialized and require considerable initiative and sound judgment. This position reports to and is supervised by the Assistant City Manager/Chief of Staff. Duties/Responsibilities + Conducts policy research and analysis to make recommendations, draft reports, letters, memos, presentations, proclamations/resolutions, and briefing documents for the Mayor. + Conducts advance work to prepare for mayoral appearances (i.e., ribbon cuttings, ground breakings, banquets, meetings, etc.) – to include research, speech writing, developing talking points, and coordinating meeting/event logistics on behalf of the Mayor. + Proofread and edit reports, correspondence, and presentations. + Manage and monitor projects of importance to the Mayor – to include coordination of resources and stakeholders, scheduling, conducting research for routine and non-routine projects. + Respond to constituent inquiries in-person, via telephone, email, in writing, and social media, often requiring an interpretation and explanation of City policies and procedures. + Communicate with elected officials, community leaders, and key stakeholders on behalf of the Mayor. + Accompany the Mayor to meetings/events or attend meetings/events on the Mayor’s behalf. + Create City Council Meeting agenda items on behalf of the Mayor. + Manage mayoral expenditures and citywide memberships and dues. + Supervises and directs the work of the Mayor’s administrative support staff and intern(s). Administrative support staff coordinate and manage the Mayor's calendar, address travel needs for the Mayor to include hotel, airfare, meals, ground transportation, meeting/conference registration, expense estimation and reimbursement, etc. Administrative support staff also prepares correspondence, reports, and forms; and takes and transcribes minutes when necessary; opens, sorts, and distributes incoming mail; collects, seals and stamps outgoing mail. + Responsible for ensuring the Office of the Mayor is available and responsive to visitors/guests coming in person and calling via telephone. + Monitor Mayor’s email and respond when appropriate. + Manage Mayor’s social media platforms. + Formulate procedures for systematic retention, protection, retrieval, transfer, disposal and release of public records. + Responsible for coordinating special events; designing, editing and producing informational materials; and writing news releases and responding to media requests when necessary. + Provides excellent customer service by phone, email and in person. + Performs the duties listed, as well as others assigned, with professionalism, confidentiality, and a sense of urgency. Minimum Qualifications & Experience + Bachelor’s degree "or" equivalent. + Two (2) years of related professional experience. Additional Preferred Skills + Excellent interpersonal skills with an affinity for helping resolve issues. + Exceptional written communication skills. + Previous work experience in City or County government. + Previously employed in a position responsible for providing administrative and/or project support to an elected official. + Experience with social media in a professional or work setting. Benefits – General Full-Time Employees + 12-13 paid holidays per year + 13 standard work days of vacation per year + 13 standard work days of sick leave per year, which accumulates indefinitely; sick leave may be used toward early retirement + 2 weeks paid military leave per year + Medical, dental, vision, and supplemental life insurance plans + State and City retirement plans + Short and long term disability plans + Paid temporary disability leave for specified conditions + City contribution of 13.6% into the N.C. State Retirement System + Paid funeral leave + Employee Assistance Program - personal and family counseling + Paid life insurance equal to annual salary + 48 hours for volunteer work each year* + 4 hours parental leave each year + Workman's Compensation Insurance + 457 Deferred Compensation Plans Benefits - Part-Time (1,000 hours or more per year) + 401(k) retirement plan (5.0% of salary) + State retirement plan Benefits Part-Time (Average 30 hours per week over 12 month period) + 401(k) retirement plan (5.0% of salary) + State retirement plan effective first day of the month following date of hire + Health insurance effective first day of the month following date of hire + Dental and life insurance, after one year of service + Pro-rated vacation, pro-rated sick, pro-rated floating holiday, parttime holiday pay (based on scheduled hours for that day) after one year of service 01 Where did you first hear about this opportunity? + City of Durham Website + Walk in + Job fair + Employee referral + Professional organization ***Please list the organization in "other" box below*** + Internet posting ***Please list the specific web site in the "other" box below*** + Craig's List + Facebook + LinkedIn + GlassDoor + governmentjobs.com + Monster.com + Indeed.com + Employment Security Commission + Magazine/Newspaper + Other 02 If you listed "other" above please give specific web site, organization, or publication. 03 Please select your highest level of COMPLETED education. + Less than a High School Diploma or Equivalent (GED, HiSET, TASC) + High School Diploma or Equivalent (GED, HiSET, TASC) + Associates Degree + Bachelor's Degree + Master's Degree + Doctoral Degree (PhD, Juris Doctorate) 04 Please provide the academic focus of your degree (Major, Minor, and concentration.) If you have no degree, indicate N/A. 05 How many years of related professional experience do you have? + No related experience + Less than 1 year of related experience + 2 years but less than 6 years related experience. + 6 years but less than 10 years related experience. + 10 or more years related experience. 06 How many years of related professional experience do you have working with elected officials? + No related experience + Less than 1 year of related experience + 1 year but less than 3 years related experience + 3 years but less than 5 years related experience + 5 or more years related experience 07 How would you rate your experience level with MS Office applications such as Outlook, Word, and PowerPoint? + No experience + Beginner level + Intermediate level + Advanced level + Expert level 08 How would you rate your experience level with maintaining and managing social media in a work environment? + No experience + Beginner level + Intermediate level + Advanced level + Expert level 09 Please briefly describe your experience maintaining and managing social media sites in a work environment: If no experience, please put N/A. 10 Please describe any work you have done with local government and/or with an elected official. If no experience, please put N/A. 11 Please briefly describe a recent executive level written assignment you completed in your current or most recent position: If no recent written assignment, please put N/A. 12 Are you available to work evenings and weekends if needed? + No + Yes Required Question