Description Job Title: Special Events Administrator Position Overview: We are seeking a highly organized and detail-oriented Special Events Administrator with expertise in event planning and Cvent software to coordinate and execute a variety of events. This role will involve managing event logistics, supporting stakeholder communication, and ensuring seamless event execution. The ideal candidate will bring creativity, problem-solving skills, and a strong ability to collaborate with cross-functional teams to deliver exceptional experiences for attendees. Key Responsibilities: + Plan and execute special events, including conferences, workshops, galas, and other high-profile functions. + Utilize Cvent to manage event registration, create invitations, track RSVPs, and generate post-event reports. + Coordinate event logistics such as venue selection, catering, audiovisual needs, and travel accommodations. + Manage event budgets, ensuring cost-effectiveness while maintaining high-quality standards. + Collaborate with internal teams and external vendors to ensure all event requirements are met. + Develop and maintain detailed event timelines, task lists, and production schedules. + Serve as the primary point of contact for event inquiries, providing excellent customer service to attendees and stakeholders. + Support marketing and promotional efforts, including creating event materials and managing social media content when applicable. + Conduct post-event evaluations to assess effectiveness and identify opportunities for improvement. + Ensure compliance with organizational policies and procedures, as well as local, state, and federal regulations. Requirements Qualifications: + Bachelor’s degree in a related field or equivalent experience in event planning or administration. + Proven experience in coordinating events, preferably in an educational or nonprofit setting. + Proficiency in Cvent software is required, with a strong understanding of its event management capabilities. + Exceptional organizational skills and attention to detail, with the ability to manage multiple projects simultaneously. + Strong interpersonal and communication skills, both written and verbal. + Proficiency in Microsoft Office Suite; experience with event management tools is a plus. + Ability to work flexible hours, including evenings and weekends, as needed for events. + A proactive and collaborative approach to problem-solving and decision-making. Preferred Qualifications: + Experience working in higher education or nonprofit organizations. + Knowledge of budget management and financial reconciliation processes. + Familiarity with social media platforms and marketing strategies for event promotion. TalentMatch® ­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .