Special Events & Communications Assistant Apply Now **How to Apply** Applications are welcomed and encouraged from all qualified individuals regardless of background and identity. To apply, please complete the application on the U-M Careers site. A one page cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline experience that is directly related to this position. **Job Summary** The Special Events & Communications Assistant is an important team member who helps make events happen. You will keep everyone organized by tracking tasks and managing event logistics. You'll collaborate with teammates, communicate with speakers and guests, and assist with event promotions and registration. After events, you'll help wrap things up with reports, cost tracking, and clean-up. We ask that you have availability for occasional early mornings, evenings, and weekends to provide in-person support for events. With a focus on flexibility, organization, and attention to detail, you'll help create successful SEAS events and support multiple administrative tasks along the way. The Special Events & Communications Assistant will report to the SEAS Events Manager, Amy Novak. The Special Events & Communications Assistant opening is a part time, 20 hours a week position. This position is eligible to work in a hybrid working environment. **Mission Statement** The School for Environment and Sustainability ( https://seas.umich.edu ) is a collaborative and interdisciplinary school. Our mission includes contributing to the protection of environmental resources and the achievement of a sustainable society. We accomplish this by generating and sharing knowledge, contributing to policy and engaging managers and stakeholders. The University of Michigan is a top-ranked public university with excellence in research and teaching. Ann Arbor, home to the University of Michigan, is a town known for arts, culture, parks and restaurants. SEAS is committed to creating and maintaining an inclusive and equitable environment that respects diverse experiences, promotes generous listening and communications, and discourages and restoratively responds to acts of discrimination, harassment, or injustice. Our commitment to diversity, equity and inclusion is deeply rooted in our values for a sustainable and just society. **Why Work at Michigan?** In addition to a career filled with purpose and opportunity, The University of Michigan offers a competitive salary and comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include: + Generous time off + A retirement plan that provides two-for-one matching contributions with immediate vesting + Many choices for comprehensive health insurance + Life insurance + Long-term disability coverage + Flexible spending accounts for healthcare and dependent care expenses **Responsibilities*** + Support the Special Events Manager through thought partnership and event staffing. + Responsible for comprehensive entry and tracking of event tasks in SEAS' project management system to ensure transparency and accountability. + Perform room set-ups and take-downs for events and programs including tables, linens, chairs, podiums, coat racks, staging, and other furnishings + Routinely moves audio/visual equipment weighing up to 20 pounds for various events + Assist in event supply purchasing, event site selection, food, and beverage selection and making arrangements for audio visual, transportation, and other services. + Assist with booking speaker accommodations, travel, and logistics + Assist with event registration, speaker and guest communications, and event promotions. + Assist with post-event reporting and cost reconciliations. **Required Qualifications*** + 2+ years of work experience in a professional setting + Commitment to exceptional customer service, quality, and teamwork. + 1+ years of experience managing multiple projects. + Keen knowledge of Google Suite products, proficiency in email marketing platforms (in example MailChimp), + Knowledge of project management software **Modes of Work** Location: Ann Arbor Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) . **Additional Information** Salary will be determined based on experience. Salary range at 50% FTR, $21,000 - $23,500. **Application Deadline** Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled any time after the minimum posting period has ended. Applications will be reviewed as received throughout the posting period and continue until the position is filled. **U-M EEO/AA Statement** The University of Michigan is an equal opportunity/affirmative action employer. **Job Detail** **Job Opening ID** 260262 **Working Title** Special Events & Communications Assistant **Job Title** Meetings & Special Events Asst **Work Location** Ann Arbor Campus Ann Arbor, MI **Modes of Work** Onsite Hybrid **Full/Part Time** Part-Time **Regular/Temporary** Regular **FLSA Status** Nonexempt **Organizational Group** School Nat Res Envir **Department** SEAS Communications **Posting Begin/End Date** 2/17/2025 - 3/19/2025 **Salary** $42,000.00 - $47,000.00 **Career Interest** Hospitality Apply Now