Summary This position is located at Departmental Offices,Management CFO - Treasury Operations. The position serves as a Special Events and Conference Coordinator in the Office of Conference, Event and Meeting Services (CEMS) within Treasury Operations (TO), Departmental Offices (DO), United States Department of the Treasury. Responsibilities As a Special Events & Conference Coordinator, you will: Serve as subject matter expert in the areas of Events, Protocol and Culinary Services, responsible for developing, implementing and administering standard policies and procedures, federal laws, and regulations related to Conference, Event and Meeting Services functions and operations. Serve as strategic partner and single point of contact to program offices in pursuit of their mission driven engagement objectives. Assist in the management and operations of the Senior Executive Dining Services, Treasury Dining Room (TDR) which provides stewardship to Secretarial meetings, catering to eligible official functions, and dining services to Senior Executives and the employee café, monitoring costs to ensure budgetary goals are met serving as Alternate Contracting Officer's Technical Representative COTR for the Vault Café contract if needed, providing on-site event management of events and oversight of vendor performance. Advise Treasury Staff on Protocol for International visits and trips and facilitating all requirements for trips such as luggage tags, gift, seat cards, etc. Requirements Conditions of Employment Key Requirements: Must be U.S. Citizen or U.S. National. A one-year probationary period may be required. Must successfully complete a background investigation. All new hires will be required to comply with federal ethics laws. A review of financial or other interests may be conducted to determine if they create any real or apparent conflict of interests with official Treasury duties. Complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency. Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer. If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so. Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S. Obtain and use a Government-issued charge card for business-related travelease refer to the "Additional Information" section for additional Conditions of Employment. Qualifications You must meet the following requirements within 30 days of the closing date of this announcement. SPECIALIZED EXPERIENCE: Specialized experience for the GS-13 is defined as one year of experience at the GS-12 level, or equivalent that is directly related to the position and which has equipped the candidate with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience for this position is: - Performing as a planner and assisting with the execution of events and/or conferences for organizations (international, federal, state, local, private, association or equivalent-level); AND - Providing a strategic event plan outlining comprehensive event timeline including checklists, project milestones, and deliverables for entire life cycle of the event; AND - Identifying and securing appropriate internal and external venues for events and ensures appropriate logistical requirements are in place (e.g. audiovisual, catering, vendors); AND - Experience with event procurement and budgeting processes to proactively collaborate with appropriate business operations departments for tracking and reconciliation of expenses; AND - Experience working with and coordinating with executive level officials and their staff is required. SPECIALIZED EXPERIENCE: Specialized experience for the GS-12 is defined as one year of experience at the GS-11 level, or equivalent that is directly related to the position and which has equipped the candidate with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience for this position is: - Performing as a planner and assisting with the execution of events and/or conferences for organizations (international, federal, state, local, private, association or equivalent-level); AND - Planning, coordinating and supporting the logistic management (operating principles and practices) of events, meetings, conferences and symposiums; AND - Providing procurement and budget support through tracking and reconciliation of expenses ; AND - Experience working with and coordinating with executive level officials is required. SPECIALIZED EXPERIENCE: Specialized experience for the GS-11 is defined as one year of experience at the GS-09 level, or equivalent that is directly related to the position and which has equipped the candidate with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience for this position is: -Performing as a planner and assisting with the execution of events and/or conferences for organizations (international, federal, state, local, private, association or equivalent-level) or military services; AND - Planning, coordinating and supporting the strategic and logistic management (operating principles and practices) of events, meetings, conferences and symposiums; AND - Regularly consults with clients to identify goals and objectives and assist in strategic planning including project milestones and deadlines, managing event sites and service providers; AND - Communicating verbally and in writing in a professional manner with a diverse group of stakeholders. OR a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related. OR You may qualify based on the equivalent combination of education and experience. To combine education and experience, the total percentage of experience at the required grade level compared to the requirement, as well as the percentage of completed education compared to the requirement must equal at least 100 percent. Only graduate education in excess of the first 36 semester hours (or 54 quarter hours) may be combined with experience to meet the requirement. SPECIALIZED EXPERIENCE: Specialized experience for the GS-09 is defined as one year of experience at the GS-07 level, or equivalent that is directly related to the position and which has equipped the candidate with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience for this position is: -Understanding concepts related to planning and executing special events, meetings, conferences and symposiums for high level organizations and/or international events and conferences AND -Experience planning, coordinating, supporting and implementing meetings, conferences and/or symposiums. AND -Regularly consults with clients to identify event goals and objectives, and assist in event planning processes, including developing project plans and meeting project deadlines. AND -Communicating verbally and in writing in a professional manner with a diverse group of stakeholders. OR a Masters or equivalent graduate degree or two full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. OR You may qualify based on the equivalent combination of education and experience. To combine education and experience, the total percentage of experience at the required grade level compared to the requirement, as well as the percentage of completed education compared to the requirement must equal at least 100 percent. Only graduate level education in excess of the first 18 semester hours (27 quarter hours) may be combined to be considered for qualifying education. The experience may have been gained in either the public, private sector or volunteer service. One year of experience refers to full-time work; part-time work is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week on your resumé. TIME-IN-GRADE: In addition to the above requirements, you must meet the following time-in-grade requirement, if applicable: For the GS-13, you must have been at the GS-12 level for 52 weeks. For the GS-12, you must have been at the GS-11 level for 52 weeks. For the GS-11, you must have been at the GS-9 level for 52 weeks. For the GS-9, you must have been at the GS-7 level for 52 weeks. TIME AFTER COMPETITIVE APPOINTMENT: Candidates who are current Federal employees serving on a non-temporary competitive appointment must have served at least three months in that appointment. Education The education generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. If you are qualifying based on foreign education, you must submit proof of creditability of education as evaluated by a credentialing agency. Refer to the OPM instructions. EDUCATION DOCUMENTATION: You are not required to submit transcripts for this initial phase of the application process. Candidates will be referred for consideration based on their self-certification. If you are selected for a position which has a positive education requirement (as described in the vacancy announcement) and/or you are qualifying solely on your education, you will be required to submit official transcripts verifying your qualifications prior to a job offer being issued. A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. For a list of schools which meet these criteria, please refer to Department of Education Accreditation page. If you are qualifying based on foreign education, you must submit proof of creditability of education as evaluated by a credentialing agency. Refer to the OPM instructions. Additional Information During the application process you will have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact on your application for this announcement, nor does it guarantee further consideration for additional positions. This job opportunity announcement may be used to fill additional vacancies. OTHER INFORMATION: We may select from this announcement or any other source to fill one or more vacancies. This is a non-bargaining unit position. Relocation expenses will not be paid. We offer opportunities for telework. We offer opportunities for flexible work schedules. This position requires that the successful candidate undergo personnel vetting, which includes a background investigation and enrollment upon onboarding into "Continuous Vetting." Enrollment in Continuous Vetting will result in automated record checks being conducted throughout one's employment with Treasury. The successful candidate will also be enrolled into FBI's Rap Back service, which will allow Treasury to receive notification from the FBI of criminal matters (e.g., arrests, charges, convictions) involving enrolled individuals in near real-time. For more information about individual rights, Noncriminal Justice Applicant's Privacy Rights - FBI, FD-258 Privacy Act Statement - FBI, and SEAD-3-Reporting-U.pdf (dni.gov). REASONABLE ACCOMMODATION REQUESTS: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended and Americans with Disabilities Act 1990 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a reasonable accommodation in your online application. Requests for Reasonable Accommodations for the USA Hire Competency Based Assessments and appropriate supporting documentation for Reasonable Accommodation must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for Reasonable Accommodations are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a Reasonable Accommodation, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/index.php?title=Reasonable\_Accommodations\_for\_USA\_Hire Our comprehensive benefits are very generous. Our benefits package includes: Challenging work, opportunities for advancement, competitive salaries, bonuses and incentive awards. Eleven paid holidays, 13 days of sick leave, and 13 to 26 days of vacation time each year. Access to insurance programs that may be continued after you retire. A wide choice of health insurance plans, coverage for pre-existing conditions, and no waiting periods. We pay a substantial amount (up to 75%) of the health insurance premiums. A retirement program which includes employer-matching contributions. Learn more about Federal benefits programs at: https://help.usajobs.gov/index.php/Pay\_and\_Benefits