Job Title

Special Program Aid (ACE)

Agency

Texas A&M International University

Department

ACE - Academic Support

Proposed Minimum Salary

$11.35 hourly

Job Location

Laredo, Texas

Job Type

Temporary/Casual Staff (Fixed Term)

Job Description

Job Summary

The Special Program Aid, under supervision, will assist the college, its departments, and faculty with general administrative assistance.

Essential Duties and Responsibilities

Provide clerical support to the advising area identified by the department, use sound, independent judgment when performing duties. 

Meet and greet students seeking information and/or advising.   

Assist in maintaining current and confidential records and information.

Develop and maintain professional relationships with faculty, administrative, and classified staff. 

Keep calendars and reports related to student appointments and requests. 

Aid in preparation of advising presentations and set up information tables locally. 

Meet regularly with the administrative and advising staff in the college for staff meetings, training, and/or workshops. 

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Additional Responsibilities

Assist in training students to use UCONNECT for registration purposes.

Maintain documentation of student appointments through Trac Cloud system.

Minimum Requirements

Education – High School diploma

Experience – Three years of related experience.

An equivalent combination of education and experience may be considered.

May not be a currently enrolled undergraduate student at Texas A&M International University.

Knowledge and Abilities

Knowledge of:

Word processing, spreadsheet, and database applications.

Ability to:

Multitask and work cooperatively with others.

Verbal and written communication skills. 

Physical Requirements – General office environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other Requirements

Position requires keeping a work schedule of 19 hours per week.

Position requires on campus, face-to-face interactions.

Position requires maintaining a regular schedule of attendance on campus and in the workplace.

Pay of Rate: $ 11.35/hour for up to 19 hours weekly

INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. You will not be able to make changes or add additional documents once you “Submit” the application materials.  The software does not allow you to “Save” your application and return to complete the process at a later time.  The page "My Experience" has an area provided under Resume/CV to drop or upload files. Be sure to include:

Resume/CV

Cover Letter

At least 3 references and their full contact information

Applications received by Texas A&M International University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application.  “See resume” is not an acceptable entry in the job application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.