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The department of Psychiatry has an exciting opportunity for a full-time Sponsored Programs Specialist. The Sponsored Programs Specialist monitors, supports, and evaluates grant activities within the assigned department to ensure compliance with applicable guidelines, rules, and regulations.

CORE FUNCTIONS

Monitors sponsored accounts for problem expenditures and compliance issues including follow-up with departmental and sponsoring agency personnel. Resolves expenditure issues, including discrepancies and overdrafts.Analyzes information on sponsored awarded accounts, researches the accounting system, and contacts departmental administrators to solve issues.Requests additional information and approves or denies the following HR transactions as they relate to the impact to sponsored accounts: new hires, account changes, overload payments, and other HR transactions.Approves or denies payroll journal entries and non-payroll transactions affecting sponsored accounts.Works with the awarded amount and approved agency budget to set up account budgets.Interprets regulations and assists department administrators in understanding sponsored programs requirements.Prepares sponsored accounts for transmittal to the financial section of sponsored programs, account closing, upon award termination.Ensures the release of unobligated funds on purchase orders.Adheres to University and unit-level policies and procedures and safeguards University assets.

Department Specific Functions

Serve as a liaison between department faculty and the central Office of Research AdministrationMaintain research administration education regarding Federal rules, regulations and complianceMaintain up to date regarding the University’s contacts, general business practices and standard operating proceduresPerform all research Post Award activities, including but not limited to:Reconcile grant accounts on a regular basis, as agreed on with supervisionPerform critical analysis of grant spending trends, using existing reconciliation templatesSend invoices to sponsors for clinical trial agreements on a regular basis, using our existing research participant tracking softwareGenerate Purchase Orders for research teams, as needed, using our existing financial softwareMonitor payment of all inbound and outbound invoicesGenerate and monitor spending for outbound subaward agreementsAssist faculty with submission and track required reporting by sponsorsPerform grant closeout activitiesMaintain effort distribution sheets in real timeAssist the Pre Award coordinator with these activities, including but not limited to:Create proposal budgets, using existing budget templatesAssist faculty and organize proposals for submissionEnter proposals and all components in our existing proposal softwareAssist the faculty with all research related questions and concernsMaintain electronic grant folders in an orderly fashionUpdate several logs on a regular basis

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Bachelor’s degree in relevant fieldMinimum 1 year of relevant experienceBi-lingual preferredIncumbent must have the ability and set up to mostly work from home. Incumbent might be asked to attend meetings at the work site

Knowledge, Skills and Attitudes:

Skill in completing assignments accurately and with attention to detail.Ability to analyze, organize and prioritize work under pressure while meeting deadlines.Ability to process and handle confidential information with discretion.Ability to work evenings, nights, and weekends as necessary.Commitment to the University’s core values.Ability to work independently and/or in a collaborative environment.

Any appropriate combination of relevant education, experience and/or certifications may be considered.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

A7