Sr Office Services Coordinator- Hotel/ Hospitality/ Concierge experience- onsite in South San Francisco, CA Job ID 197555 Posted 12-Dec-2024 Service line GWS Segment Role type Full-time Areas of Interest Building Management Location(s) South San Francisco - California - United States of America CBRE Global Workplace Solutions (GWS) works with clients to make real estate a significant contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, demonstrating the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies. **About the role** As a CBRE Office Services Sr. Coordinator, you will assist with providing administrative support to a large team or department. This job is part of the Office Operations function. They are responsible for providing office support to a client, business function or individual contributor. This is an onsite role Monday-Friday in South San Francisco, California. **What you’ll do** + Assist concierge in general clerical duties. This includes tracking packages, posting mail, arranging messenger services, and providing notary services. + Schedule and coordinate on-site meetings. This includes reserving multiple conference rooms, ordering equipment, and coordinating catering needs. + Perform administrative duties specific to the department such as conducting research, updating databases, and preparing collateral materials for mass mailings. + Receive and direct incoming calls and visitors to appropriate personnel. + Oversee opening, sorting, prioritizing, and distributing inbound mail. + Coordinate services for outbound mail. + Understand work routines and standards and apply skills and knowledge in a range of processes, procedures, and systems. + Draft reports and correspondence; strong interpersonal relationship between client, vendor, and end-users. + Follow standardized procedures and practices and receive regular but moderate supervision and mentorship. **What you’ll need** + High School Diploma or equivalent experience or GED with 2-3 years of job-related experience. + Hotel, Hospitality, Concierge, Events & Conferences services experience highly preferred. + An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required. + Ability to explain detailed and complicated information within the team in a clear and concise manner. + Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. + Strong organizational skills with a robust inquisitive mentality. + General inventory control experience. **Why CBRE?** When you join CBRE, you become part of a global leader in commercial real estate and investment services that help businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact! Our collaborative environment is built on our shared values — respect, integrity, service, and excellence — and we value the varied perspectives, backgrounds, and skills of our people. At CBRE, you have the opportunity to chart your own course and realize your full potential! **Disclaimers** + California State Residents: CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training and experience. The compensation range is about $28-$36/ hour. The compensation offered to a successful candidate will depend on the candidate’s skills, qualifications and experience. + You are currently authorized to work in the United States without the need for visa sponsorship now or in the future. California State Residents: CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training and experience. The compensation range is about $28-$36/ hour. The compensation offered to a successful candidate will depend on the candidate’s skills, qualifications and experience. **Equal Employment Opportunity:** CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. **Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada). **NOTE:** Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter. CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)