Job Title

Sr. Administrative Assistant, Multifamily

(https://careers.cushmanwakefield.com/)

Job Description Summary

Responsible for supporting the Operations Executive team and their staff in the responsibilities of Communications and Operations.

Job Description

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
•    Screening phone calls and routing callers to the appropriate party. Handling email customer service requests. Maintain polite and professional communication.
•   Report generation, transcription of meeting minutes, and presentation/agenda creation
•    Assist with Contract Signing on behalf of Managing Director
•   Complete Purchase Orders and invoice processing
•    Schedule and coordinate executive meetings, staff meetings, and conference calls. Distribute materials pertinent to the event. Prepare conference rooms ahead of meetings.
•    Coordinate travel and calendar activities for operational leadership team.
•    Create new hire social and anniversary social media announcements
•    Data entry, Scanning, Mail Disbursement, and Shipping
•   Due Diligence agreement and invoice preparation
•   Maintain inventory of floating laptops
•    Coordinate invites, reminders, and meeting spaces for DFW Operations training programs
•    Participation in R.O.S.T – Regional Operations Support Team meetings to contribute to global Admin initiatives
•   Handle monthly floater bill backs
•    Maintain milestone reminders for Managing Director including team member anniversaries and birthdays, coordination of flowers, cards, etc. for these dates.
•    Assist in planning quarterly team outings including calendar invites, reservations, etc.
•    Ensure Property Central is maintained and up to date at all times
•    Manage DFW site team address books
•    Complete App Access & Access Terminations for RPM’s and MD
•    Handle job postings as needed for Managing Director
•    Pull training status monthly, send to RPM’s and MD with completion reminders
•    Complete WorkDay tasks for transfer, raise, promotion or termination by RPM or MD request.
•    Onboard corporate new hires, order IT, business cards, and setup workstation
•   Coordinate Due Diligence lunches
•    Prepare PMA’s in alignment with Managing Director guidance
•    Perform routine office management duties as required
•    Cover reception desk duties in the absence of the Receptionist
•    Any other tasks as assigned by direct supervisor
 

KEY COMPETENCIES
1. Communication Proficiency (oral and written)
2. Customer Focus
3. Problem Solving/Analysis
4. Leadership Skills
5. Teamwork Orientation
6. Time Management Skills
7. Financial Acumen
 

IMPORTANT EDUCATION
•  Bachelor’s Degree in Business Administration or related discipline preferred

IMPORTANT EXPERIENCE
•  2+ years of customer service, administration or related field preferred

ADDITIONAL ELIGIBILITY QUALIFICATIONS
•  General knowledge of finance and building operations
•  Advanced knowledge of Microsoft Office Suite
•  Excellent organization and time management skills required
•  Ability to establish, track, and meet deadlines
•  Ability to react to quickly changing priorities
•  Keen attention to detail

WORK ENVIRONMENT
This job operates in a professional office environment. This role routinely uses standard office 
equipment such as computers, phones, scanner, copiers, conference room technology, etc.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for up to 90% of the time; and extend hands and arms in any direction.

AAP/EEO STATEMENT
C&W provides equal employment opportunity to all individuals regardless of their race, color, 
creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or 
any other characteristic protected by state, federal, or local law. Further, C&W takes affirmative 
action to ensure that applicants are employed and employees during employment are treated without 
regard to any of these characteristics. Discrimination of any type will not be tolerated.

OTHER DUTIES
This job description is not designed to cover or contain a comprehensive list of activities, duties 
or responsibilities that are required of the employee. Other duties, responsibilities and 
activities may change or be assigned at any time with or without notice.

Note: This job description includes the core responsibilities for C&W. These duties may have slight modifications based on the regional location.

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative​ Action employer. All qualified applicants will receive consideration for employment without  regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.