Description We are offering a permanent employment opportunity for a Sr. Administrative Assistant in the commercial real estate industry, located in Bethesda, Maryland. The successful candidate will be responsible for a variety of administrative and clerical tasks, including handling our company's tenant and property management needs. Responsibilities: • Effectively manage and organize tenant and shopping center records • Coordinate and manage high volumes of incoming mail • Promptly respond to all incoming phone calls, emails, and voicemails within a 24-hour timeframe • Execute daily administrative and assistant tasks efficiently • Keep track of various tasks and responsibilities • Handle the indexing of invoices and maintain accurate financial records • Utilize CRM and About Time software for efficient task management • Employ strong communication skills for conference calls and multi-line phone handling • Facilitate invoice processing in a timely and accurate manner • Leverage skills in commercial property management to ensure smooth operations. Requirements • Proficiency in Customer Relationship Management (CRM) software is essential. • Familiarity with 'About Time' software for efficient project management. • Strong skills in calendar management to organize and schedule appointments. • Excellent communication skills to interact with clients and team members. • Ability to handle conference calls with professionalism and courtesy. • Experience in answering multi-line phone system, ensuring efficient telephone communication. • Competence in directing phone calls to the appropriate department or individual. • Comfortable with receiving inbound telephone calls and providing appropriate assistance. • Proficiency in managing multi-line phone systems for seamless communication. • Responsible for phone coverage during business hours or as needed. • Experience with bulk mailings, ensuring timely communication with clients and partners. • Daily handling of mail, ensuring it reaches the correct recipient. • Responsible for managing department mail, ensuring accurate distribution. • Ability to efficiently distribute incoming mail to the appropriate recipients. • Experience with invoice generation and management. • Proficiency in invoice processing, ensuring timely payments and record keeping. • Knowledge of commercial real estate industry, including laws and regulations. • Experience in commercial property management, ensuring the smooth operation of properties. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .