**Job Description** The Research and Development Division's Discovery, Preclinical, and Translational Medicine Operations Department is seeking a Senior Administrative Associate to support the AVP of Discovery, Preclinical, and Translational Medicine Operations who currently sits at our company's Rahway site. This individual will also support the AVP of our Research and Development Division's Quantitative Biosciences who currently sits at our company's West Point site. Both departments are comprised of employees at many different company sites that span over multiple time zones from the west coast of the Unites States to Singapore. **Responsibilities include, but are not limited to:** + Administrative/clerical duties including but not limited to: managing multiple calendars, planning for and receiving visitors, record keeping, expense reporting, maintaining organizational charts, department-level onboarding and offboarding tasks for new hires and exiting employees, and processing information through internal systems + Candidate interview scheduling + Schedule, plan and execute various types of team meetings and small special projects within the department + Create agendas, attend and participate in leadership team meetings, provide in-meeting support, and generate meeting minutes and document/track action items + Simultaneously coordinate and execute multiple tasks aligned to the departmental function + Complete priorities and activities with minimal supervision and excellent communication + Produce various work deliverables requiring strong analytical ability, independent judgment, creativity, and problem solving as needed + Schedule complex/multi-leg travel (domestic and international) + Support the use of Teams sites and SharePoint sites + Effective communication with company executives and internal/external stakeholders both on-site and remotely to maintain workflow + Prioritize activities and balance the support of several senior staff members/departments **Educational Qualifications:** + Minimum requirement: high-school diploma or equivalent + Preferred: advanced education or certifications such as (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification) **Required Experience & Skills:** + Minimum of (5) five years Administrative Assistant experience + Minimum of (2) years in Executive Administration supporting senior executives (Sr. Director, Executive Director, Vice President or above) + Ability to handle highly sensitive information with discretion and confidentiality (critical to the position). + Advanced computer skills using Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint) and operation of other peripheral devices + SAP experience processing expense reports, purchase orders and payment requests, vendor add forms, as well as capability to run reports within SAP + Experience scheduling complex travel arrangements including multi-leg domestic and international travel, as well as researching and securing visa needs/applications + Ability to build agenda for leadership team meetings, attend and participate in meeting, and capture comprehensive notes and action items + Advanced secretarial/clerical skills with a history of strong performance + Experience with calendar management; proactive scheduling approach + Event/team building planning and coordination + Ability to handle and prioritize a large number of simultaneous assignments + Ability to rapidly learn new skills, develop a nuanced understanding of key stakeholders and priorities, and apply situational leadership; continuous improvement mindset + Proactive approach to value-added solutioning with regard to key stakeholders (individuals and teams) + Ability to adapt into a rapidly evolving and complex work environment while being cognizant of different cultural nuances and time zones; inclusion mindset + Exceptional attention to detail and organizational skills + Outstanding communication, networking, and people skills + Compile, maintain, and handle confidential information with a high level of discretion **This position will require to report to site full time Monday-Friday** \#MSJR Under New York City, Colorado State, Washington State, and California State law, the Company is required to provide a reasonable estimate of the salary range for this job. Final determinations with respect to salary will take into account a number of factors, which may include, but not be limited to the primary work location and the chosen candidate’s relevant skills, experience, and education. **Expected salary range:** $81,100-$127,500 Available benefits include bonus eligibility, health care and other insurance benefits (for employee and family), retirement benefits, paid holidays, vacation, and sick days. For Washington State Jobs, a summary of benefits is listed here (https://www.benefitsatmerck.com/) . Current Employees apply HERE (https://wd5.myworkday.com/msd/d/task/1422$6687.htmld) Current Contingent Workers apply HERE (https://wd5.myworkday.com/msd/d/task/1422$4020.htmld) **US and Puerto Rico Residents Only:** Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here (https://survey.sogosurvey.com/r/aCdfqL) if you need an accommodation during the application or hiring process. We are an Equal Opportunity Employer, committed to fostering an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status, or other applicable legally protected characteristics. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit: EEOC Know Your Rights (https://www.eeoc.gov/sites/default/files/2022-10/22-088\_EEOC\_KnowYourRights\_10\_20.pdf) EEOC GINA Supplement​ Pay Transparency Nondiscrimination (https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp\_%20English\_formattedESQA508c.pdf) We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. Learn more about your rights, including under California, Colorado and other US State Acts (https://www.msdprivacy.com/us/en/CCPA-notice/) **U.S. Hybrid Work Model** Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, Monday - Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence.This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as “remote”. **San Francisco Residents Only:** We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance **Los Angeles Residents Only:** We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance **Search Firm Representatives Please Read Carefully** Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. **Employee Status:** Regular **Relocation:** No relocation **VISA Sponsorship:** No **Travel Requirements:** 10% **Flexible Work Arrangements:** Not Applicable **Shift:** Not Indicated **Valid Driving License:** No **Hazardous Material(s):** N/A **Job Posting End Date:** 03/10/2025 ***A job posting is effective until 11:59:59PM on the day** **BEFORE** **the listed job posting end date. Please ensure you apply to a job posting no later than the day** **BEFORE** **the job posting end date.** **Requisition ID:** R338210