Sr. Business Coordinator - Internal Medicine MEO **Galveston, Texas, United States** **New** Clerical & Administrative Support UTMB Health Requisition # 2405500 **Minimum Qualifications:** Bachelors degree or equivalent and 2 years of office related experience. **Job Summary:** To manage, coordinate, and directly support the administrative and business management, and/or staff activities within a Process/Department. Ability to think & act on own initiative in providing process management of financial, human resource, and administrative support functions. **Job Duties:** + Assists Program Directors of multiple specialty fellowship programs adhere to their accreditation requirements and participate in the implementation of master block schedules + Assists Chiefs and divisional management with distribution and maintenance of complex clinical rotation and on-call schedules for fellows and ensures that all rotation schedules are fully supported + Assures required Letters of Agreement and Affiliation Agreements are in place for all off-site rotations + Maintains fellowship program records and evaluations; completes program reports in accordance with accreditation standards, tracks participant progress through the program for completion of ongoing program recertification + Assign and track evaluations and send completion and delinquent reminders to faculty and fellows + Create and track block schedules using New Innovations and cross reference with Amcon as deemed applicable. + Coordinate all requirements for fellows, such as risk management, ACLS, and BLS + Coordinates regular and special educational conferences for faculty and fellows as appropriate + Assists fellows in obtaining and maintaining valid licensure and ECFMG sponsorship documentation. + Works with GME Office to create contracts for new and continuing fellows; processing new hire paperwork for incoming fellows and other ongoing documentation as required. + Prepares, organizes, and participates in accreditation site visits, annual program updates, and program internal reviews. Responsible for coordinating all details (includes preparation of PIF). + Assists Program Director in ensuring the fellowship program maintains compliance with ACGME, RRC, and American Board of Medical Specialties requirements + Manages confidential fellow performance evaluations, evaluations of faculty and the educational program and prepares reports and correspondence related to highly confidential materials. + Assures fellow compliance with institutional and ACGME resident survey requirements + Coordinates all administrative duties relative to the recruitment and selection of fellows. + Manages Electronic Resident Application Service (ERAS) and ensures receipt of required application materials. Provides information for the fellow rank list for submission to the National Resident Matching Program. + Provides division manager with up-to-date names of fellows and fellowship criteria to ensure websites are kept current. + Maintains computerized and hard copy files of fellowship program records (utilizing institutional specific residency management software such as New Innovations). + Manages and completes required graduate medical education reporting surveys, including GME Track, and FREIDA online + Compiles data for annual ACGME ADS online reports and surveys + Support Program Manager with various tasks and projects related to program enhancement, reporting, finance, and surveys + Back-up to other education coordinator(s) + Perform other related duties as required **Preferred Qualifications:** + Knowledge and ability to plan and manage the administrative activities of a fellowship program through application of prescribed standards, policies, and procedures + Knowledge of the State's basic licensing regulations for both temporary and permanent physician licensure + Thorough knowledge of RRC common and specialty program requirements; working knowledge of institutional program requirements + Knowledge and basic understanding of J-1 and H-1 visa sponsorship + Previous residency or fellowship training program office experience + ACGME experience **Salary Range:** Commensurate with experience. **EQUAL EMPLOYMENT OPPORTUNITY:** UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities. Compensation