Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

The department of Medicine, division of Rheumatology has an exciting opportunity for a Sr. Division Administrator, Clinical to work on the UHealth campus. The Sr. Division Administrator, Clinical performs administrative work in conjunction with other department administrators to provide leadership to specific functional areas within the organization that have large FTE counts or significant total revenue figures.

CORE JOB FUNCTIONS

Provides leadership in developing business strategies and tactics to support the goals of the division and overall Health System’s strategic plans for market growth and development.Heads performance management processes and outcomes for employees and physicians.Guides managers in developing skills in and implementation of performance management practices.Supports professional development of the workforce.Performs needs assessments to determine continuing education needs of staff.Monitors staff and physician satisfaction.Provides administrative oversight to the division’s practices, supporting the employment of quality improvement processes.Pursues the spread of best practice in operations, consistent with overall network goals.Directs the planning and strategic formation of the clinical program’s goals.Directs the development of policies and procedures for network-wide use in the clinical activities of the practices.Analyzes and reviews financial and productivity reports.Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.

Department Specific Functions

Provides administrative oversight to the division’s activities as it pertains to the clinical, research, and educational missionsSupports Division Chief, Rheumatology. Serves as research administrative support and leader in conjunction with DA. Understands and manages division research portfolio.Oversees research finances and clinical trial management in collaboration with DOM Research Management office, and Chief.Collaborates with research team on investigator portfolios, managing grant funding, account balances, and appropriate account allocation for all research expensesCo-leads recruitment of clinical and research faculty to help build/strengthen the division.Collaborates with senior Department leadership to prepare business plans and offer letters for faculty recruits and compensation plan proposals.Analyzes, reviews, and maintains financial and productivity reports (division specific)Reviews, analyzes divisional finances tracking variances monthly on all operational, research, and gift accounts.Understands and facilitates provider compensation plan management and discussions in conjunction with Department Administrator.Under the direction of the Division Chief, gift award, ensures that gift expenditures are reasonable and allowable according to departmental and institutional guidelines.Maintains official records and documents of gift expenditures and budget proposals year over year, and prepares the annual philanthropic annual report for endowment reportingExecutes Divisional budget (Capital, Labor, & Expenses input in Tidemark) in collaboration with Department Administration.Ensures internal effort distribution reports are accurate and updated monthly.Produces variance reports related to division charges and collections, and physician work RVU's; other reports would include those related to physician.Maintains and edits costing allocations for faculty, staff physicians, and research personnel, in addition to clinical trial funding accruals.Works with DOM Finance Director to properly track and allocate Uhealth Tower/AOA funds/educational funds to participating physicians performing Uhealth and Jackson leadership roles [administrative, clinical and educational services].Oversees and modifies transfers incoming to the division. Monitors faculty and staff physician compensation plans (academic, clinical, research) and accurately reports/edits faculty CFTE throughout the FY.Responsible for development and tracking of the new CMSQuality payment initiativeReviews and approves provider clinical template builds/changes in adherence to UMMG ambulatory guidelines and DOM policies. Provides oversight and guidance on provider clinical effort (CFTE) requirements.Tracks and monitors actual vs target provider wRVUs (including staff physicians). Reviewing PowerBI Provider Dashboards frequently.Maintains and reviews clinical schedules for providers in QGenda.In collaboration with the Sr. Practice Manager, provides oversight for clinical support staff and all patient support activities, including review of NICE reports and management of staffing needs for the DNR pod.Prepares and presents division visits and quarterly financial reviews to DOM Chair and leadership team in collaboration with DA. Analyzes and reviews financial and productivity reports.Collaborates with HR on personnel related matters (disciplinary, FMLA, Workers Comp, etc.)Manages all visa issues for faculty, staff, and new hires/recruits (Visa transfers, renewals, and new applications -H1B, Green Card, J1s, O-1, etc.).Serves as hiring manager for staff TBAs via Workday.Collaborates with the Sr. administrative assistant and Project Manager for provider credentialing, on and off boarding, CME and leave tracking, and management of WD as delegated by the Chief.Works with leadership on performance planning keeping to bell curve, providing recommendations on merit assuring we are within plan.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities, as necessary.

CORE QUALIFICATIONS

Bachelor’s degree in relevant field required; Master’s degree preferredMinimum 5 years of relevant experience required. Experience in a clinical academic department and demonstrated understanding of research administration is strongly preferred.

Knowledge, Skills, and Attitudes:

Ability to direct, manage, implement, and evaluate department operations.Ability to establish department goals and objectives that support the strategic plan.                                                                                                                                    Ability to lead, motivate, develop, and train others.Ability to maintain effective interpersonal relationships.Ability to exercise sound judgment in making critical decisions.Commitment to the University’s core values.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

H12