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The department of Medicine is seeking a Senior Division Administrator, Clinical the Sr. Administrator will perform administrative work in conjunction with other department administrators to provide leadership to specific functional areas within the organization that have large FTE counts or significant total revenue figures.

Department Specific Functions:
•    Develop short and long-term strategies necessary to improve organizational efficiency, staff development and retention. 

•    Analyze operations to identify opportunities for improvement and need for new resources. Develop proposals for staffing changes, and collaborate with the SAO, Department Administrators and central HR to implement solutions 

•    Ensure Faculty and Staff comply with UM policy requirements and address violations with Administrators, Division Chiefs, and the Chair (ex. HIPAA, annual trainings, flu vaccines) 

•    Provide leadership and direct support for multiple staff and faculty related processes essential to the effective clinical, administrative, education and research operations of the DOM, in accordance with regulatory and institutional guidelines

Staff:

o    Ensure prompt execution of a variety of staff requests and follow-up with Department Administrators to convey status
o    Manage department wide performance issues- COE, PEPs, disciplinary actions and work collaboratively with HR Partner. 
o    Responsible for working with clinical departments to develop job descriptions and prepare paperwork needed for opening of staff positions.
o    Initiate Recruitment of new and replacement staff positions. Serve as primary recruiter for senior leadership positions
o    Evaluate appropriateness of requests for reclassifications and salary adjustments and support preparation of required documentation
o    Develop and provide training to new administrators and leaders on UM policies and procedures to ensure best HR practices
o    Develop and maintain DOM and Division specific procedures to ensure consistency with Institutional Policies (ex. Time and Attendance)
o    Review and approve BJFs for certain transactions with delegated authority by SAO (ex. Overload payments)
o    Maintain DOM listservs
o    Serve as Workday expert to assist with Supervisory Organization Changes and resolve other issues that arise
o    Lead annual staff merit process, in collaboration with SAO, Executive Director of Finance and Administrators
o    Serve as the DOM expert in VISAs, interfacing with Fragomen and legal as needed. Prepare and support preparation of VISA documents for multiple divisions
o    Process, onboard, and manage all volunteers, students, and shadows 

Faculty:
o    Review and edit all Faculty offer letters to ensure accuracy and compliance with DOM and UM policies 
o    Collaborate with Physician Recruitment on high profile recruits and PSGC submissions
o    Maintain central repository for Faculty offer letters, retentions, and MOUs
o    Provide oversight for maintenance of Faculty Recruitment Tracker and other DOM specific data 
o    Coordinate with OFA on faculty non-reappointments, investigations, FTE reductions, FMLA
o    Manage annual Faculty reappointment process
o    Manage Voluntary Appointments
o    Facilitate review and approval of requests for medical faculty certificates and board exemptions

Business Development: 
o    Lead program development initiatives and work collaboratively with both internal and external customers.
o    Responsible for developing and implementing strategies to enhance operations, clinical outcomes, patient experience and program growth.
o    Implement strategies for the Transplantation & Cellular Therapy (TCT) division on improving Chimeric Antigen Receptor (CAR) T-cell therapies and outcomes

CORE JOB FUNCTIONS                                                                                                                                          

1.    Provides leadership in developing business strategies and tactics to support the goals of the division and overall, Health System’s strategic plans for market growth and development.
2.    Heads performance management processes and outcomes for employees and physicians.
3.    Guides managers in developing skills in and implementation of performance management practices.
4.    Supports professional development of the workforce. 
5.    Performs needs assessments to determine continuing education needs of staff. 
6.    Monitors staff and physician satisfaction. 
 

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities, as necessary.

Department Specific Qualifications         

Education: Bachelor’s degree in relevant field 

Experience: Minimum 5 years of relevant experience 

Knowledge, Skills, and Attitudes:
•    Ability to direct, manage, implement, and evaluate department operations.
•    Ability to establish department goals and objectives that support the strategic plan.    
•    Ability to lead, motivate, develop, and train others.
•    Ability to maintain effective interpersonal relationships.
•    Ability to exercise sound judgment in making critical decisions.
•    Commitment to the University’s core values.

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The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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