At Bayer we’re visionaries, driven to solve the world’s toughest challenges and striving for a world where ,Health for all, Hunger for none’ is no longer a dream, but a real possibility. We’re doing it with energy, curiosity and sheer dedication, always learning from unique perspectives of those around us, expanding our thinking, growing our capabilities and redefining ‘impossible’. There are so many reasons to join us. If you’re hungry to build a varied and meaningful career in a community of brilliant and diverse minds to make a real difference, there’s only one choice.

Sr. Executive Administrative Assistant 

To provide administrative and coordination support to the Country Division Head (CDH), ensuring smooth/efficient running of the CDH’s office and related activities.

Bayer is committed to a flexible hybrid working environment. This is a permanent position based out of Mississauga, Ontario. This position requires the candidate to be able to speak English and French fluently.

What you will do:

Providing Administrative Support within the CDH’s Office

Administer T&E reports, mileage reconciliation, purchase orders, invoice approvals, tracking of budget expenditures, catering, etc.

Prepare CDH’s correspondence, support with presentations (CDH and Divisional presentations), and ensure all relevant material is available before meetings

Organize all travel arrangements for CDH

Organizing Calendars and Travel Arrangements

Developing and maintaining rolling calendar for CDH’s office

Organizing CDH’s daily appointments for CDH’s office

Prioritizing inbound communication via all channels, including in-person

Arranging ‘working hours’ to deliver an efficient, prioritized, and manageable schedule

Coordinating Meetings and Projects

Planning of all regular meetings, including itineraries, agendas and room set-up, both on-site and off-site

Support the setup and execution of LT meetings, divisional town halls and other regular updates

Support development and maintenance of agendas, minutes and action lists

Coordinate and liaise with US EA for Bayer Leadership – meetings and travel to Canada

Coordinating activities with Bayer Inc Executive Committees and their assistants

As requested, participating in committees and working groups

External and Internal Liaison

Keeping CDH informed about important occurrences within the organization

Handling internal and external inquiries, and referring the appropriately in absence of the CDH

Participate in and contribute to Bayer Inc Coordinator Network

Coaching new AA on office procedures

Interacting and liaising with other Bayer Departments, within Canada and internationally

Who you are:

College or university education

10 years administrative support experience including providing support at managerial level or equivalent work experience

Must have the ability to independently respond to correspondence that may require detailed analysis of information and/or collecting data from other areas.

Must be a self-starter

Proven ability in project management including the ability to plan, organize, schedule and prioritize

Ability to maintain confidential or sensitive information, appropriately

Superior interpersonal, communication and customer service skills.

Excellent team player with initiative to learn and handle multiple, fast paced projects/assignments

Ability to work independently and under pressure and tight timelines

Advanced computer skills including Microsoft Office, Microsoft Teams, DocuSign, Concur, purchasing and invoicing systems, Adobe DC Acrobat Pro, Microsoft Teams, and Salesforce

Advanced experience with Mac OS and Apple iOS is an asset

Proven experience in balancing commercial priorities against day-to-day requirements and decisions

Excellent understanding and application of internal procedures and practices relating to personnel and operations

Ability to speak fluent French is a requirement

What we offer:

Competitive compensation and rewards package

Collaborative, diverse and inclusive culture

Career development and global opportunities

Work-life flexibility programs such as flex hours, employee discounts, volunteer days, wellness, and other employee offerings

Bayer is committed to fostering, cultivating and preserving a culture of Inclusion and Diversity. We embrace and encourage our employees’ differences and believe that our people are our most valuable asset. The collective sum of individual life experiences, knowledge, innovation, self-expression, unique capabilities that our employees invest in their work represents our culture, reputation, and Bayer’s values and purpose.

Bayer welcomes and encourages applications from people with disabilities. Candidates participating in our selection process requiring accommodation due to a disability or medical need are encouraged to notify the Bayer representative that they will be meeting with to ensure appropriate arrangements can be made.

Location:

Canada : Ontario : Mississauga  

Division:

Pharmaceuticals 

Reference Code:

835861