Description Roseann Mabry from Robert Half is partnering with a West County company to place an Executive Assistant on a direct hire basis. The Executive Assistant will be supporting the C-Suite with most support going to the CEO. Calendar management for leadership. Travel arrangement for the Executives will include overseas locations. Setting up car rental and billing companies directly. Creating agendas for meetings and various trips.. Duties will also include tracking various items, maintain certificates of insurance, and auto insurance. The annual salary for the Executive Assistant will be up to 90K. Send your resume directly to Roseann Mabry at Robert Half. Look me up on Linked In! Responsibilities: • Efficiently manage executive calendars, ensuring smooth scheduling and rescheduling of meetings as needed • Coordinate travel arrangements for executives, including international destinations, and manage car rentals and direct billing with companies • Facilitate virtual meetings and conference calls, ensuring seamless communication within the team • Maintain accurate records, including certificates of insurance and auto insurance • Handle the creation of meeting agendas and travel itineraries to ensure well-organized and efficient trips • Manage customer credit applications, processing them accurately and promptly • Keep precise customer credit records, updating them as necessary • Utilize software tools such as ADP - Financial Services, Concur, and CRM for various tasks • Assist in the preparation of annual reports and business reporting, ensuring timely completion and accuracy. Requirements • Minimum of 7 years experience supporting Executives administratively • Proficiency in using ADP • Extensive experience with Concur software • Demonstrable skills in CRM usage and management • Proven ability in managing calendars for senior executives • Strong communication skills, both written and verbal • Experience in coordinating and facilitating conference calls • Ability to manage correspondence with various stakeholders • Experience in coordinating travel arrangements for senior executives • Proven record in preparing reports • Experience in completing expense reports accurately and within deadlines • Experience in preparing annual meetings and annual reports • Experience in working with and supporting C-Suite level executives • Ability to facilitate virtual meetings effectively • Proven skills in taking and disseminating meeting notes • Experience in managing fleet vehicles for the organization. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .