Sr. Meetings & Events Coordinator Job ID 193852 Posted 26-Nov-2024 Service line GWS Segment Role type Full-time Areas of Interest Facilities Management Location(s) Beaverton - Oregon - United States of America **About the Role** As a CBRE Events Sr. Coordinator, you will assist with planning, coordination, and day-of execution of medium to large meetings, conferences, and events. This job is part of the Events job function. They are responsible for the creation, management, and execution of marketing events for internal and external clients. **What You’ll Do** Serve as the main contact for larger meetings and events, while also supporting smaller ones as needed. Ensure a welcoming environment for attendees, event owners, and vendors on event days. Coordinate guest services with clients, vendors, and team members, covering arrival experience, transportation, signage, displays, special needs, printing, and event security. Handle conference room turnover and midday refreshes, reconfiguring spaces for evening events. Set up rooms, refresh them, and remove food and service items, while maintaining outlines for large space configurations, decor options, and event-related items. Complete room checks and ensure technical and visual spaces are functional. Troubleshoot audio and technical issues. Manage a large inventory of event supplies. Respond to event activities such as gathering event supplies, equipment needs, food & beverage services, facility security, etc. Generate post-event reporting and reconciliation reports. Coordinate vendors and supporting speaker requests. Ensure vendor safety and insurance requirements are compliant. Coordinate expert meeting and events calendar for medium to large-sized event spaces. Communicate events schedule with team and service providers. **What You’ll Need** + High School Diploma or GED with 2-3 years of job-related experience. + Fulfill the physical requirements associated with this role. This includes stooping, standing, walking, and climbing stairs. Must be able to lift/carry heavy loads of 50 lbs. or more. + An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required. + Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval. + Ability to explain detailed and complicated information within the team in a clear and concise manner. + Sophisticated knowledge of Microsoft Office products. + Strong organizational skills with a robust inquisitive mentality. **Why CBRE?** When you join CBRE, you become part of a global leader in commercial real estate and investment services that help businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact! Our collaborative environment is built on our shared values — respect, integrity, service, and excellence — and we value the varied perspectives, backgrounds, and skills s of our people. At CBRE, you have the opportunity to chart your own course and realize your full potential! **Disclaimers** + Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future. **Equal Employment Opportunity:** CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. **Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada). **NOTE:** Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter. Host Host is a service line of CBRE, the world's largest commercial real estate organization. Our mission is to increase individual well-being, personal productivity and organizational effectiveness through people-led, technology-enabled services. Put simply: our goal is to help people work smarter and delight in doing it. Our experience offering connects employees to their environments - via technology, amenities, and communities that matter the most. Host’s scalable product suite includes concierge-quality services provided by talented CBRE “hosts”; world-class customer service training and certification; and a powerful, enterprise-grade technology platform. The platform, which can be tailored to specific client requirements, features a robust mobile experience that allows users to navigate the workplace, schedule meetings with colleagues, reserve workspaces, use food and beverage services, and access building and concierge services. Find out more (https://www.cbre.com/services/plan-lease-and-occupy/experience-services) CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)