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The Sr. Program Coordinator provides administrative support to faculty and acts as a liaison between faculty, students, other University units, and external entities and organizations. This role is integral to creating a transformative student experience, supporting institutional goals, and building a vibrant, inclusive campus community.

CORE JOB FUNCTIONS                                                                                           

Works closely with Undergraduate Assistant Dean and Associate Deans.

Provides support, as needed, in monitoring monthly budget reports to ensure operations are within  plan.

Develops strategic partnerships with external entities and organizations.

Assists Ensures administrative processes and associated forms services are completed in a timely manner.

Coordinates logistics and participates in events in support of the Undergraduate Jaffee Center Department and Miami Herbert Business School.

Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                                        

Education:

High school diploma or equivalent

Certification and Licensing:

Not Applicable

Experience:

Minimum 3 years of relevant experience

Knowledge, Skills and Attitudes:

Strong organizational skills with the ability to analyze, prioritize, and manage multiple tasks effectively.

Self-motivated and resourceful, with a proactive approach to problem-solving and initiative.

Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.

Flexibility to work evenings, nights, and weekend events as needed to meet departmental goals.

Commitment to the University’s core values and dedication to student success.

Capable of working both independently and collaboratively in a team-focused environment.

Proficiency in Microsoft Office Suite and other relevant software tools.

DEPARTMENT ADDENDUM

Department Specific Functions

Office Operations

Assist and oversee front desk operations, including phones, virtual meeting platforms, and traffic flow in the Jaffee Center, ensuring a welcoming and efficient environment for students, faculty, and visitors

Assist with placing work orders and/or coordination of office projects and events as needed.

Assists in recruiting, training, hiring, and supervising Jaffee Center student employees, promoting their professional growth.

Student Recruitment, Engagement and Outreach

Manage special projects and campaigns. Including but not limited to calling campaigns, social and email campaigns.

Assist in planning, setup and execution of undergraduate student events as needed.

Program Coordination and Reporting

Manage select program logistics, including but not limited to event or program planning, scheduling, marketing, outreach, and budgeting.

Analyze program outcomes through data collection and assessment for continuous improvement.

Coordinate promotion and selection process of special scholarships and programs.

Assist with ad hoc data requests and research.

Administrative Support

Support Associate Dean of Undergraduate Programs in scheduling and coordinating programs and meetings related to Undergraduate Programs.

Coordinate Scheduling and Documentation of Undergraduate Academic Integrity Cases.

Assist as needed with purchases, reimbursements and other Workday items.

Other duties as assigned

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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