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Sr. Sponsored Programs Specialist

The University of Miami/UHealth department of The Miami Project has an exciting opportunity for a Full Time Sr. Sponsored Programs Specialist to work at the UHealth Medical Campus. The Sr. Sponsored Programs Specialist coordinates administrative and financial functions for the assigned department. This position also oversees junior staff and takes on the review of more complex grant activities in order to ensure departmental compliance with applicable guidelines, rules, and regulations.

Provides technical assistance and guidance to faculty and administrators in the development and preparation of funding proposals.

Responds to general inquiries regarding sponsored program policies and procedures.

Reviews grant applications to ensure accuracy.

Accesses applicable database(s) to verify regulatory compliance approvals before establishing of the project account.

Maintains the internal proposal documents and electronic records for assigned portfolio.

Processes and disseminates various non-financial post-award actions such as award notifications, amendments, and related documents.

Assists in the coordination of the project closeout.

Coordinates with faculty on possible need for budget revisions to be consistent with award amount as received.

Department Specific Functions

This position will assist the Director in providing oversight for all financial aspects of the Center of Miami Project grant/research portfolio; this includes regular updates of financial budgets and activity relating to grants, contracts, and clinical trials projects. This position will also assist in providing financial management and reporting to faculty, principal investigators, and lab managers; some administrative work may be required.

Responsibilities include and are not limited to the following: 

Reconcile grants, contracts, clinical trials.

Prepare and distribute financial reports for all grants, contracts, clinical trials.

Monitor budgets monthly, confirms accuracy and conducts variance analysis of actual vs. budget.

Prepare all award close-out reporting including final reconciliation for the Office of Research Administration

Work with the Director to monitor all program budgets and troubleshoots problems identified from reports (e.g., incorrectly allocated personnel and non-personnel expenses, etc.)

Clear overdrafts and process cost transfers (journal entries).

Responsible for sponsored project contract invoicing.

Resolve all routine matters related to financial activities.

Coordinate the retention and maintenance of the financial records.

Provide adhoc financial reports and special projects upon request.

Additionally, will work closely with subcontracts to ensure compliance of federal standards, including accurate and timely billing, payments, and the renewal of subcontract agreements and Subaward Purchase Orders

Develop and maintain up-to-date knowledge of federal grants and contracts rules and regulations.

Provide administrative support for the Research unit

Other duties as assigned by the Research Administrator

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications

Bachelor’s degree in relevant field required

Minimum 3 years of relevant experience

Knowledge, Skills and Attitudes:

Skill in completing assignments accurately and with attention to detail.

Ability to analyze, organize and prioritize work under pressure while meeting deadlines.

Ability to process and handle confidential information with discretion.

Ability to work evenings, nights, and weekends as necessary.

Commitment to the University’s core values.

Ability to work independently and/or in a collaborative environment.

Any relevant education, certifications and/or work experience may be considered.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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