Job Description

Job Title: Sr. Vendor Account Representative 

Location: Corporate

Department: Finance

Job Summary: The Sr. Vendor Account Representative is responsible for creating payment proposals for all of the payments to Wawa’s vendors.  Responsible for researching, verifying, entering and maintaining Wawa’s vendor master data.

Principal Duties:

Create and verify daily, weekly and monthly EDI, ACH, Wires, E-payable and check proposals and obtain the appropriate approval.  Resolve all issues that delay or hold up the payment proposals.Oversee the check printing process.  Verify that payments are accurate and timely. Control and safeguard the check stock throughout the process.  Resolve any issues.  Replenish the check stock.Ensure the timely and accurate completion of the Monthly Ach Rent Proposal.Perform research and maintain appropriate documentation for all vendor set up or changes. Review documentation to determine appropriate tax codes, billing information and remittance information.  Obtain W-9 data and banking information.Update any banking information when necessary.  Verify new vendor banking information or changes to existing banking information by contacting the vendor directly to get a verbal confirmation.Key and maintain vendor information in the SAP ERP system. Create and maintain written procedures on setting up new vendors.   Review the bank website exception report that will show checks from the previous business day and any exceptions.  Research the exceptions and release the checks if they are correct.Maintain and analyze 1099 reporting throughout the year and resolve all discrepancies and issues prior to processing the Year End 1099 tax information.  Order the 1099 forms.   Work with IT to ensure the software package is ordered and installed each year, so that the deadline of January 31st can be met.   Research any vendor discrepancies and reprints if necessary.Analyze, research and resolve issues related to the unclaimed fund account. Initiate contact with vendors, state agencies and internal departments to ensure issues are resolved in a timely and accurate manner in accordance with applicable escheat laws.  Prepare all journal entries or check requests.Perform special projects and other duties as assigned.

Essential Functions:

Ability to work well individually as well as in a team environmentGood communication skillsGood customer service skillsAbility to work with little or no supervisionDetail oriented and good organizational skillsAbility to monitor and consistently meet payment deadlinesProblem solving skills required to develop and implement effective solutions within a fast paced, deadline oriented environment

Basic Qualifications:

Associates Degree preferredCoupa experience preferredFive plus years business experienceSolid working knowledge of Microsoft ExcelSAP experience preferred

Wawa will provide reasonable accommodation to complete an application upon request, consistent with applicable law. If you require an accommodation, please contact our Associate Service Center at asc@wawa.com or 1-800-444-9292.

Wawa, Inc. is an equal opportunity employer. Wawa maintains a work environment in which Associates are treated fairly and with respect and in which discrimination of any kind will not be tolerated. In accordance with federal, state and local laws, we recruit, hire, promote and evaluate all applicants and Associates without regard to race, color, religion, sex, age, national origin, ancestry, familial status, marital status, sexual orientation or preference, gender identity or expression, citizenship status, disability, veteran or military status, genetic information, domestic or sexual violence victim status or any other characteristic protected by applicable law. Unlawful discrimination will not be a factor in any employment decision.