POSITION TITLE: Staff Accountant REPORTS TO: Assistant Vice President of Accounting PAY GRADE: 11 DEPARTMENT: Accounting FLSA STATUS: Exempt What success looks like during the first three months + Executing the Dealer Funding process independently + Posting and reconciling payroll files + Reconciling a minimum of 5 Balance Sheet accounts + Gaining understanding of clearings processes as it relates to ACH and Check Clearings PURPOSE: The primary purpose of this position is to plan, coordinate, perform and oversee various Accounting and Item Processing functions in a timely manner in order to maintain accurate Accounting records for the Credit Union. To assist the AVP of Accounting in various special projects as needed. CULTURAL EXPECTATIONS: + Acts as a role model within and outside Financial Center + Maintains a positive and respectful attitude + Communicates regularly with supervisor about department issues + Demonstrates flexible and efficient time management and ability to prioritize workload + Consistently reports to work on time prepared to perform duties of position + Meets Department productivity standards + Demonstrate enthusiastic support of corporate mission, core values and long term objectives + Performs daily assignments independently + Resolves questions or problems on the basis of past precedent and interpretation of policy and procedural guidelines + Work is reviewed for adherence to policies and procedures. + Must be able to keep sensitive credit union information confidential + Must be accurate and attentive to details, courteous, neat in appearance and patient when dealing with members, assistants and other employees + Performs duties under the Credit Union bylaws, policies, procedures, appropriate federal and state laws and regulations to GAAP + Work is spot checked for accuracy, timeliness and for efficient use of time ESSENTIAL DUTIES: + Coordinates daily work flow amongst accounting department to ensure timely posting of work + Maintains and updates all FAS91 entries. Works directly with the Indirect and Mortgage departments on all issues that affect the balances in these general ledger accounts + Assists in the preparation of documentation of the Annual Budget + Participates in the preparation of documents for internal and external auditors + Works closely with all other Department Managers, Supervisory Committee Auditors, State & Federal Examiners and any other authorized group + Maintains Fixed Asset Database and Prepaid Database + Coordinates Fixed Assets in Process with various departments to ensure the timely processing to the fixed asset database + Coordinates testing of new processes, products, services and systems as they relate to all Accounting processes. + Manages Annual Unclaimed Property process of Credit Union accounts, expense checks and member checks + Responsible for Dealer Premiums to include creating the ACH file + Responsible for ACH Reclamations and Death Notification follow-up. + Responsible for training/coaching and mentoring of Accounting Specialists on various new systems, processes and functions as they evolve or change in the department. + Contributes to the annual evaluation of the Accounting Specialists + Create and maintain policies and procedures for all assigned tasks + Manages the annual BCP/BIA, works with Accounting Specialists and ensures updates to the Accounting portions of the manual are completed + Assist with all Accounting Department help desk requests + Manages and assigns all helpdesk requests throughout the Accounting department + Create and maintain reporting from Help desk reports. + Assists with performing and documenting department disaster recovery exercises that are conducted annually + Balance Reports and create postings for Participation Loans + Monthly State Tax Form Filing + Semi-Weekly Tax Payments for Backup and IRA Withholding + Maintenance of systems when receive termination notices + Verify Corporate Visa Postings + ESI – Quarterly Payment + Preparation of FCAG Financials + Preparation of FCS Financials + FCAG & FCS Quarterly Call Report consolidation preparation + Department vs. Actual Monthly spreadsheet preparations + Balancing and maintenance of New Mortgage servicing + Journal entry verification and Posting + Monthly FHLBI – Collateral File preparation and submission + Responsible for Daily – Funds Settlement GENERAL ACCOUNTING DUTIES: + Process requests for credit union check stop payments and check copies requests + Pre-close evaluation of various general ledger accounts. + Pre-close preparation of various schedules and entries + Reconcile assigned general ledger accounts monthly. + All Accounting staff shall be willing to be cross-trained to perform any of the Accounting department duties. + Required to meet daily, monthly, quarterly, yearly and other miscellaneous deadlines as required by law, regulators, policy and management direction. + Perform other duties commensurate with the position. PREFERED BACKGROUND: + Should possess an Associate’s degree or have equivalent work experience + Should have three to five years of Financial Institution bookkeeping, accounting or payment system processing experience and be familiar with Credit Union member account processing + Must be thoroughly knowledgeable of credit union accounting procedures and GAAP. + Proficient in Microsoft office applications + Must be analytical and have the ability to solve various routine account problems. + Must possess a general knowledge of basic accounting principles and practices. + Must have excellent verbal and written communications skills. + Must have the ability to work accurately and neatly with figures and produce work in a timely manner. + Should be knowledgeable of Accounting procedures and Credit Union Accounting systems + Mastery of Credit Union and Windows operation systems. + Must be proficient in the use of our credit union computer system or personal computer, computer-generated reports, calculator and other standard office equipment + Must be proficient in working with Excel spreadsheets + Must possess a basic knowledge of all our credit union products and services + Must be able to maintain strict confidentiality of information + Must be detail oriented and able to meet strict monthly deadlines + Must work well under pressure and multiple deadlines WORK ENVIRONMENT: The work requires physical mobility within the general work area, prolonged standing within a fairly small work area, and long periods of intense concentration, continual communication with members, repetitive tasks and a high level of attention to security. May be temporarily or permanently transferred to another Center as required.