Under the direction of the Director of Fiscal Services, the Staff Accountant for Accounts Payable is responsible for the successful processing of all Accounts Payable processes including coding invoices, keying invoices for timely payments and preparing check packets and related reports. Peak work periods occur at the first and last of each month. Works closely with Purchasing, Business Office, and Department Managers. Periodic contact with all hospital personnel, external audit and/or regulatory agencies. Processes information on the Center's Health Information System as required in performing job responsibilities.

Duties Include:

• Mathematically extends department invoices-coding to multiple General Ledger Areas and subaccounts.
• Ensures all accounts payable accruals for the month end are applied accurately.
• Ensures that accounts payable policies are followed and communicated to manager any discrepancies.
• Enters and schedules manual invoices for payment in the accounts payable application ensuring that all payments are timely in accordance with established procedures.
• Recommends cost savings and efficiencies to Manage
• Reconciles system generated PO's with invoice for accurate receipt quantities and acquisition. 
• Processes and codes system matched invoices for timely payments and discount allowances.
• Maintains system for correcting discrepancies of quantities and pricing to reflect accurate inventories and patient charges.
• Matches invoice remittance information with manual checks to ensure accurate vendor accounts receivable postings.
• Schedules and processes weekly check run. 
• Processes daily and monthly postings and closing of batches while reconciling transactions to the batch total.
• Year end 1099 preparation. 
• Works with department directors regarding check request needs and required approvals.
• Maintains a working knowledge of procedures specifically regarding Accounts Payable and Budgeting.
• Communicates effectively with other departments in the hospital to ensure that the daily operation of Accounts Payable may be maintained  efficiently and accurately.
• Designs various logging and tracking systems on the PC to maintain statistics and/or information required by the office 
• Recommends cost savings and efficiencies to Manager.
• Evaluates Accounts Payables Aging on a weekly basis and makes recommendations to management on weekly check runs
• Establishes relationships with primary vendor AR departments to ensure timely and accurate processing of Accounts payable.
• Communicates appropriately both in written and oral form according to departmental standards.
• Assists with special projects.
• Demonstrates good organizational skills in order for the department personnel to achieve department goals and standards.
• Continues to improve computer skills and implement new ideas for producing quality work.
• Prepares monthly journal entries for prepaid travel and accrual needs.
• Works with ancillary departments regarding department invoices and procedures.

Required:

Associate of Applied Sciences degree, with a concentration in accounting required Minimum two years experience in accounting required. Must have Microsoft applications experience.