STAFF ASSISTANT - 42000968 Date: Nov 1, 2024 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) . Requisition No: 840357 Agency: Agriculture and Consumer Services Working Title: STAFF ASSISTANT - 42000968 Pay Plan: Career Service Position Number: 42000968 Salary: $39,000.00 - $41,000.00 Posting Closing Date: 11/11/2024 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) STAFF ASSISTANT FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES DIVISION OF ANIMAL INDUSTRY ***OPEN COMPETITIVE OPPORTUNITY*** CONTACT: Diane Kitchen, (850) 251-1225 MINIMUM REQUIREMENTS: A high school diploma or its equivalent and three (3) years of secretarial or clerical work experience. College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience. Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience. Requires possession of a valid Class E driver license. EDUCATIONAL NOTE: Graduates utilizing education attained in the United States to meet the minimum requirements of a position will not be appointed until verification of the applicable degree has been obtained. Foreign trained graduates utilizing a degree attained outside of the United States to meet the minimum requirements of a position must be prepared to provide a copy of a credential evaluation conducted by an Approved Credential Evaluation Agency. A list of approved agencies can be viewed at “Approved Credential Evaluation Agencies, Florida Department of Education.”Approved Credential Evaluation Agencies (fldoe.org) (https://www.fldoe.org/teaching/certification/foreign-trained-grads/approved-credential-evaluation-agencie.stml) Please Note:There will be a numerically based work sample administered with an established minimum required passing score to all eligible candidates in order to move to the next phase of consideration. ***ATTENTION CANDIDATES*** To be considered for a position with the Florida Department of Agriculture and Consumer Services: + All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile). + Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position. + Responses to Qualifying Questions must be verifiable in the Candidate Profile. The Florida Department of Agriculture and Consumer Services values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply. ADDITIONAL REQUIREMENTS: Occasional travel may be required. Some alternate work hours may be required during emergency response events. JOB DUTIES: INTRODUCTION: The incumbent in this position will report to and provide support to the Cattle Programs Manager. The primary responsibilities in support of the Cattle Programs area are to provide administrative support for the Division’s Animal Disease Traceability, Brucellosis, Tuberculosis, and other Disease Control Programs; liaison between the Animal Records and Movement Section (ARMS) in Tallahassee and Cattle Programs office in Ocala; and provide bureau support function, as well as other duties, as assigned by the immediate supervisor. ANIMAL DISEASE TRACEABILITY (ADT): Support the mission of animal disease traceability and activities which enhance the capture of required animal movement documentation. Coordinate with the Bureau Office regarding the production of Premises Identification Number cards for new applicants. Produce and mail Premises Identification cards for new premises and per request of Program Managers. + BRANDS: Serve as the primary data entry for applications, renewals and updating the Brands Registration Program. Assist producers in completion of the application or queries related to the program. + Commerce Transport Imaging System (CTIS): Serve as back-up for the review of data from Interdiction Stations. As needed, based on staffing, should be trained and efficient at retrieving quarantine and advisory notifications. Assist in collection of data for monthly Division Reports. + CVI Central database: Perform routing and processing of livestock and equine Certificates of Veterinary Inspection. Reviewing certificates for compliance and processing to upload data into federal database. Assist in review and development of Standard Operating Procedures (SOPs) for processes in the database. + Serve as back-up for management of the Cervidae database, including Cervidae Herd Health Plans and Cervidae movement permits. CATTLE PROGRAM DISEASE RECORDS: Act as a liaison between Cattle Programs Ocala office and Animal Records Management Section (ARMS) in Tallahassee to ensure that Official documentation, such as Official Test or Vaccination Records are distributed to the appropriate party or database. Support ARMS with coverage of phones and respond to Cattle Program related queries. DATABASES: Understand the importance of data integrity, validation and verification of physical locations, and cybersecurity. Complete state and federally required annual cybersecurity training. Maintain current eAuthentication for access to federal databases. Understand and demonstrate the safeguards of Personal Identification Information (PII) and federal restrictions on the sharing of federally held information. OTHER CATTLE PROGRAMS DUTIES/RESPONSIBILITIES: Assist ARMS with responding to animal movement and permitting queries. Cross-train in data management systems to serve as back-up as needed. Completes Incident Command System (ICS) training to prescribed levels (at a minimum ICS 100, 200, 300, 400, 700 & 800) and position specific training to support Division’s Incident Management Team (IMT) during emergency activation and response, including assistance with staffing the State Emergency Operations Center during an emergency activation. Assist immediate supervisor in collecting and interpreting data and information for review/evaluation of program goals and objectives as well as special program-related projects. Perform special tasks and other related duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES: + Ability to work well with others. + Thorough knowledge and ability in entering data, creating tables, and spreadsheets in Microsoft Word and Excel. + Familiarity with using Microsoft Outlook, the department intranet, and the internet. + Ability to create professional correspondence for supervisor and quickly learn the department standards for business correspondence. The Benefits of Working for the State of Florida Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: + Annual and Sick Leave benefits; + Nine paid holidays and one Personal holiday each year; + State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options; + Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com ;) + Flexible Spending Accounts; + Tuition waivers; + And more! For a complete list of benefits, visit www.mybenefits.myflorida.com . For an estimate of the total compensation package for this position, please visit the“Total Compensation Estimator Tool”located above under the “Posting Closing Date.” SPECIAL NOTES: The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Location: TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32399 Nearest Major Market:Tallahassee