Recruitment/Posting Title Staff Assistant Job Category Staff & Executive - Administrative & Support Department RWJ-Pediatrics-Meb Overview New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers, The State University of New Jersey, is seeking a Staff Assistant for the department of Pediatrics at the Robert Wood Johnson Medical School.

The Staff Assistant provides general administrative and management support to Pediatric Chair and divisions within the Department of Pediatrics. Coordinates office operations and serves as liaison with various units and administrative offices throughout the University.

Among the key duties of this position are the following: Responsible for providing administrative, analytical, computing and staff support for the Pediatric Chair and Divisions of the department of Pediatrics. Responsible for maintaining the Chair’s calendar, including meetings, conferences and travel arrangements as well as compiling and submission of reimbursement expenses. Schedules meetings and manages calendar for the Senior Director of Administration. Accountable for certain aspects of department’s Annual report (including coordinating divisional photography, final production acceptance to publisher and distribution). Executes assignments and tasks requiring data collection, information gathering, analysis, data entry/retrieval, data base maintenance, and forms and graphics generation utilizing a variety of software packages. Maintains essential records and assists in the maintenance of all activity files. Prepares agendas for various meetings, processes correspondence, reports and recommendations of a confidential nature, proofreads and edits correspondence as needed. Maintains mailing lists. Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System. FLSA Exempt Grade 20S Position Salary Annual Minimum Salary 55626.00 Annual Mid Range Salary 66422.00 Annual Maximum Salary 78628.00 Standard Hours 37.50 Union Description HPAE 5094 Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.



Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP