SUMMARY Provides in-office and technical support to the Department of Engineering Services to assist in the daily maintenance of departmental records and stats. DUTIES AND RESPONSIBILITIES · Office Tasks: Greets and direct and assist all visitors, staff, and vendors, based on reason of visit. Maintains orderly procedures and files for all tasks. Keeps office stocked with supplied and Enter bills into system fr all campus and keeps portfolio updated. · Mail Responsibilities: Performs secretarial duties such as, typing, filing, receiving, and responding to incoming calls, correspondence, and operating computer, printer and scanner. Picks up and sorts mail as needed. · Keys: Records key request into computer and maintains key card files. Clears keys off report for Human Resources on terminated employees. Work orders for key requests as needed. Responsible for filing and keeping keys orderly. · Vehicle Operations: Records all the courier routes, pick-ups and mileage into file from manifest sheets. Responsible for scheduling passenger vans. Ensure vehicles are fueled and cleaned as needed. Ensures up-to-date stickers and registrations on all vehicles. Keep records of maintenance of vehicles. Coordinates with insurance/ tows as needed. · Telephone Operations: Will be responsible for all calls to the FIXX line (#3499) and process requests appropriately. Responsible for directing all other calls where appropriate. Responsible for checking voicemail (#3460 and #1178). Other task as needed EDUCATION/QUALIFICATIONS High School Diploma or GED equivalency required with knowledge of general office procedures. Two or more year’s office experience preferred. Experience with the use of computer programs i.e. Word, Excel, Hyperion, etc. preferred